Part-Time Medical Office Assistant

5 days ago

Whitby ON, Canada Oshawa Clinic Group Full time

JOB OVERVIEW:

We are currently seeking a highly organized, efficient, and detail-oriented Medical Office Assistant (MOA) on a part-time basis within the Clinic. This is an excellent opportunity for a current employee looking to expand their knowledge and experience in a specialized clinical setting focused on high-quality specialist services.

Key Responsibilities:

  • Serve as the first point of contact for patients, offering clear instructions and compassionate support throughout their visit, ensuring smooth flow of information for effective patient care.
  • Accurately collect, verify, and update patient demographics, health records, and referral information in various systems.
  • Patient scheduling/re-scheduling and confirmations via phone and in person for office appointments, clinics, and procedures.
  • Processing new referrals and other information.
  • Prepare rooms for patient appointments.
  • Perform a variety of administrative duties such as billing assistance, inventory tracking, faxing, scanning, filing, and organizing reports and documentation.
  • Uphold patient confidentiality and adhere to professional ethics and standards of care.

Qualifications:

  • Completion of a recognized Medical Office Administration Diploma (or equivalent).
  • Proficiency in Electronic Medical Records (EMR) systems and other computer systems.
  • Knowledge of medical terminology, procedures, and documentation.
  • Excellent knowledge and adherence to PHIPA and all legislation related to patient and medical records privacy and compliance.
  • Excellent organizational and time-management skills.
  • Ability to work independently and enthusiasm for being part of a functional team.
  • Strong communication skills, both written and verbal.
  • Strong attention to detail and data entry accuracy.
  • Must be flexible with changing priorities and willing to adjust hours to meet the operational needs of the office.
  • Must be able to consistently work 2-3 days per week.

Additional Information:

  • Previous experience working in a specialist's (Respirology) office is considered an asset.
  • Previous experience with EPIC is considered an asset.
  • All employees are required to work in compliance with the Occupational Health & Safety Act and its regulations.
  • All employees are required to work in compliance with PHIPA legislation; understanding and having a deep respect for patient privacy and data protection.
  • Position start date is expected to be January 2026.
  • MOA hours are expected to be 2-3 days per week hours per week). Shift times may vary from time to time depending on patient load and operational needs.
  • Must be legally entitled to work in Canada.
  • Only those selected for interviews will be contacted.

Application Deadline: Tuesday, January 6, 2026, at 4:00 p.m.

Applications to be submitted via email to:

Thank you for your continued interest

Job Type: Part-time

Pay: $21.31-$24.49 per hour

Expected hours: 16 – 20 per week

Work Location: In person

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