Medical Office Assistant

19 hours ago

Whitby ON, Canada Oshawa Clinic Group Full time $21,310 - $24,600 per year

JOB OVERVIEW:

We are currently seeking a highly organized, efficient, and detail-oriented Medical Office Assistant (MOA) on a full-time basis to provide support to DREAM Fertility. This is an excellent opportunity for someone looking to expand their knowledge and experience in a specialized clinical setting focused on high-quality fertility care.

Key Responsibilities:

  • Serve as the first point of contact for patients, offering clear instructions and compassionate support throughout their visit, ensuring smooth flow of information for effective patient care.
  • Accurately collect, verify, and update patient demographics, health records, and referral information in various systems.
  • Patient scheduling/re-scheduling and confirmations via phone and in person for office appointments, clinics and surgeries.
  • Processing new referrals and other information.
  • Prepare rooms for patient appointments and procedures.
  • Perform a variety of administrative duties such as billing assistance, inventory tracking, faxing, scanning, filing, and organizing reports and documentation.
  • Uphold patient confidentiality and adhere to professional ethics and standards of care.

Qualifications:

  • Completion of a recognized Medical Office Administration Diploma (or equivalent)
  • Proficiency in Electronic Medical Records (EMR) systems and other computer systems.
  • Knowledge of medical terminology, procedures, and documentation.
  • Excellent knowledge and adherence to PHIPA and all legislation related to patient and medical records privacy and compliance.
  • Excellent organizational and time-management skills.
  • Ability to work independently and enthusiasm for being part of a functional team.
  • Strong communication skills, both written and verbal.
  • Strong attention to detail and data entry accuracy.
  • Must be flexible with changing priorities and willing to adjust work schedule to meet physician's "In Clinic" days.
  • Must be able to consistently work five days per week.
  • Must have completed all internal training assigned in Citation (HR Downloads).

Additional Information:

  • Previous experience working in a fertility clinic, OB/GYN specialist's office, or Women's Health is considered an asset.
  • Previous experience with EPIC is considered an asset.
  • All employees are required to work in compliance with the Occupational Health & Safety Act and its regulations.
  • All employees are required to work in compliance with PHIPA legislation; understanding and having a deep respect for patient privacy and data protection.
  • Position start date is expected to be December 2025.
  • MOA hours will be based on five days per week Monday and Friday, 9:00 AM to 5:00 PM. Shift times may vary from time to time depending on patient load and operational needs.
  • Must be legally entitled to work in Canada.

Application Deadline: Thursday, November 20, 2025, at 4:00 p.m.

Applications to be submitted via email to:

Thank you for your interest in employment opportunities with the Oshawa Clinic Group.

Job Types: Full-time, Permanent, Casual

Pay: $21.31-$24.60 per hour

Benefits:

  • Extended health care
  • Paid time off

Work Location: In person

  • Medical Office Assistant

    2 weeks ago

    Whitby, Canada Whitby Medical Clinic Inc. Full time

    **Job description** - Answering the phones, checking voice mail and returning calls in a professional manner - Processing incoming referrals as per the doctors direction - Scheduling appointments - Updating patient demographics - Rooming patients - preparing patient height, weight and blood pressure - scanning **Salary**: $16.00-$17.00 per...

  • Medical Office Assistant

    1 week ago

    Toronto, ON MR S, Canada Castleview Medical Center Full time $36,000 - $42,000 per year

    OverviewWe are seeking a dedicated and detail-oriented Medical Office Assistant to join our healthcare team. In this role, you will be the first point of contact for patients and play a crucial role in ensuring the smooth operation of our medical office. The ideal candidate will have strong administrative skills, familiarity with medical terminology, and...

  • Medical Office Assistant

    1 week ago

    Mississauga, ON LY C, Canada PRIME MEDICAL CENTRE Full time $38,720 - $78,400 per year

    Job OverviewWe are seeking a dedicated and organized Medical Office Assistant to join our healthcare team. This role involves providing exceptional front desk support, managing patient interactions, and ensuring smooth clinic operations. The ideal candidate will have experience with electronic medical records, medical terminology, and office management...

  • Medical Secretary

    2 weeks ago

    Etobicoke, ON, Canada Specialist Medical Office Full time $24,800 - $50,400 per year

    Summary:We are looking to hire a medical secretary on a full-time basis. The candidate needs to be proficient in working independently and be adaptable to changing clinic needs. We are looking for a candidate who is able to work in-person with patients and be able to fulfill multiple clinic roles simultaneously (e.g. reception, secretarial and office...

  • Medical Office Assistant

    1 week ago

    East York, ON MH C, Canada Thornlea Medical Centre Full time $72,000 - $88,000 per year

    Thornlea Medical Centre (TMC) is seeking a full-time Medical Office Assistant/ Medical Lab Technician to join our team. TMC is a family practice medical office that also provides urgent care to our patients located in Toronto - East York (Don Mills Rd and Overlea Blvd). The candidate must be people-oriented as we strive to provide the best patient care and...

  • Medical Office Assistant

    3 days ago

    Courtice, ON LE A, Canada HALO Medical Clinic Full time $42,000 - $52,000 per year

    Medical Office Assistant (MOA), Medical Office in Courtice and Ajax, ON.HALO Medical Clinic is seeking an experienced full time Medical Office Assistants (MOA) to join our locations in Courtice with flexibility to work in our Ajax location as required. Please visit our website at for more information about us. Our welcoming and supportive team environment...

  • Medical Office Assistant

    3 days ago

    Ingersoll, ON NC B, Canada Alexandra Medical Centre Full time US$40,000 - US$60,000 per year

    Medical Office Assistant REQUIRED – Temporary Full-Time PositionTemporary Full-Time position available immediately. This is a fast paced family medical practice with 5physicians and a nurse practitioner.Title: Medical Office AssistantHours: Monday – Friday – flexible hours ranging from 8 am – 5 pm, 8 hour shiftsAfterhours Urgent Care Clinic 5 pm –...

  • Medical Office Assistant

    3 days ago

    Hanover, ON NN G, Canada Hanover Medical Associates Full time $42,000 - $60,000 per year

    Job OverviewWe are seeking a dedicated and organized Medical Office Assistant to join our healthcare team. In this role, you will be responsible for providing administrative support in a medical office setting, ensuring the smooth operation of daily activities. The ideal candidate will possess strong clerical skills and have experience in various...

  • Medical Office Assistant

    2 days ago

    Ottawa, ON KA Z, Canada Immigration Medical Ottawa Full time $36,000 - $50,000 per year

    We are looking for energetic, self-motivated, mature, and friendly MEDICAL OFFICE ASSISTANT to perform administrative and basic clinical skills to keep our medical office running efficiently.The position is 30-35 hours/week, available immediately. No evenings, weekends. Parking included on site.The responsibilities include:answering phonesscheduling...

  • Medical Office Assistant/Clinical Assistant

    2 weeks ago

    Oakville, ON LM E, Canada HealthSense Medical Full time $45,000 - $65,000 per year

    About HealthSense:HealthSense Medical is a primary care physician practice (7 practitioners) located in Oakville, Ontario. We offer family practice, and travel medicine services. Our approach is compassionate, personalized health care, with a focus on prevention.Main Purpose of the Job:To support the clinical care of patients by measuring and recording...