Business and Estates Legal Assistant

3 days ago

Ottawa, Ontario, Canada Nelligan O'Brien Payne LLP Full time $45,000 - $65,000 per year

Nelligan Law is not your average law firm. We are an innovative and progressive firm where lawyers and staff work together to grow their careers as valued members of a team of talented professionals in a cooperative and inclusive environment.

We are currently seeking a detail-oriented and proactive Legal Assistant to join our team. This role is ideal for someone who thrives in a fast-paced legal environment and is passionate about providing exceptional administrative support.

Key Responsibilities:

  • Maintain adherence to the firm's Bring Forward ("BF") system.

  • Manage client billing processes, including preparing pre-bills, coordinating monthly billings, and reviewing WIP and aged A/R lists to support effective billing and collections.

  • Follow up on accounts receivable.

  • Handle incoming and outgoing communications (telephone, email, mail), ensuring timely and professional message delivery to lawyers.

  • Process courier shipments and maintain organized filing systems (paper and electronic) in accordance with firm policies.

  • Ensure client files are current, properly maintained, and closed regularly, coordinating with office clerks for off-site storage.

  • Facilitate conflict searches.

  • Accurately input lawyers' time records and coordinate administrative tasks such as scheduling meetings, preparing materials, and managing calendars.

  • Assist with lawyer invoices, ensuring accuracy of time entries and other details prior to approval.

  • Perform various assistant functions, including scanning documents and processing expense claims.

  • Collect client payment information (e.g., wire transfers), and requisition trust and general cheques as needed.

  • Review and prepare trust statements.

  • Open client files with proper identification and obtain initial deposits.

  • Prepare retainer agreements and obtain client signatures.

Why Join Us?

  • Be part of a collaborative and supportive team.

  • Gain experience in a leading law firm.

  • Opportunity to develop your skills in legal administration and client service.

  • Receive a comprehensive Total Reward Plan.

  • Work in an environment that values diversity, equity, inclusion, and belonging.

We thank all applicants for their interest in Nelligan Law; however, only those selected for an interview will be contacted. We regret that we are unable to respond to individual inquiries about application status.

Nelligan Law is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. If you require any accommodations throughout the recruitment process, please don't hesitate to contact us

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