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Accountant - Promotions and Accounts Receivable

2 days ago

Oakville Ontario LH N Canada PMA Canada Full time

Accountant - Promotions and Account Receivables

Hybrid: 4 days in our Oakville office, 1 day remote

About Peter Mielzynski Agencies LTD "PMA" and the Mission 

PMA Canada's Mission is to become The Best Drinks Company in Canada.  We represent an enviable portfolio of leading premium spirits, wines and beer brands including: Glenfiddich, Grants, Gibson's, Hendricks, Two Oceans, Jägermeister, Innis & Gunn and many more.  We are a privately held company founded in 1979 by Peter Mielzynski Sr., and to this day we pride ourselves on building brands and providing Service Excellence for our Suppliers, Customers & Consumers. 

Company Values 

Be Proud 

We are proud of our brands, our heritage, and our commitment to service excellence in everything we do. 

Be Responsible 
We are responsible and accountable for our work as individuals and collectively as one team.  We collaborate across all aspects of our business.

Be Entrepreneurial 
We foster a forward thinking and innovative culture that recognizes the need for innovation and continuous improvement.

Be Professional 
We value integrity, transparency, delivering on our commitments and having constructive debate within a team working culture. 

Be Sustainable 
We always do the right thing for our business, for each other and our community.

Embrace Difference 
We embrace our differences and work together to make us stronger. 

Think Long Term 

We understand our actions today need to drive long-term success and this gives us a competitive advantage. 

About the Promotions and Accounts Receivable Role

This position will have the goal of ensuring all accounting associated with promotional expense chargeback revenue and the associated receivables for PMA is complete accurately and in a timely manner.  The role regularly liaises with suppliers and PMA marketing to ensure accounts between PMA and the supplier are reconciled and up-to-date.

Key Deliverables

  • Ensure promotional chargebacks complete accurately and invoiced as per supplier contracts with timely manner.
  • Prepare and post A&P related journal entries and adjustment entries
  • Prepare statements for suppliers, investigate, follow-up and resolve any discrepancies identified.
  • Cash Application of all incoming and outgoing payments to ensure they are applied against the relevant customer/vendor accounts and monthly bank reconciliations
  • Assist in the financial oversight process and controls to ensure a clean audit
  • Being Administrator for US Bank Credit Cards and Esso Gas cards with issuing new cards and resolve issues may arise
  • Account Reconciliations for assigned G/L accounts.
  • Collections on outstanding receivables and follow up on issues identified.
  • Setting up of wire payments
  • Oversee the monthly sales tax reporting process including, GST/HST, PST and QST
  • Ad hoc reporting on transaction details relating to chargeback accounts.
  • Other duties as required.

Core Competencies

  1. Supplier Contract Knowledge: Demonstrated understanding of the PMA agreements with suppliers on A&P reimbursement, terms, required backup, chargeback method, etc.
  2. A&P understanding and GAAP Understanding of various types of advertising and promotion used by commercial teams and appropriate support that suppliers would likely expect. Understanding of purchase order process and internal controls and signoffs. Understanding of LCBs, as well as the rules and regulation associated with the promotion of beverage alcohol industry.
  3. People Management: Demonstrates skills in leading, coaching, developing and managing individuals and teams.
  4. Working Capital (Inventory) management: Regular review of receivable aging to ensure appropriate actions and follow-ups taken and working capital goals are met.
  5. Commercial Acumen, Awareness & Influence: Strong understanding of both PMA as a whole and the beverage alcohol industry as it relates to PMA Finance.   Ability to influence others when making decisions on inventory positions.

Qualifications

  • Business Degree from a recognized University with a focus in accounting
  • Canadian Accounting designation (or working towards one)
  • 3+ years of relevant work experience in accounting
  • Ability to work under pressure in a multi-tasking, high priority environment
  • Ability to effectively communicate
  • Attention to detail and ability to multi-task
  • Demonstrate sound judgment and problem-solving skills
  • Knowledge of the cross-functional working and interdependences across the business (sales, marketing & Logistics)
  • Understanding of controls and business process, Canadian GAAP, ASPE
  • Advanced working knowledge of Microsoft Office Software (Excel, Access, Power Point, Word)
  • Sound knowledge of Microsoft Dynamics (Navision) or other ERP systems
  • Ability to learn new software
  • Strong communication, interpersonal, problem solving and analytical skills
  • Excellent follow-up skills
  • Familiarity with Concur expense management software an asset

Physical Demands

  • Position is mostly sedentary and requires use of computer.

PMA Canada is committed to providing equal opportunity and accessibility in its recruitment process.   If you are selected for further consideration and require accommodation to participate in this recruitment process, please advise your Talent Acquisition partner