Executive Assistant

1 week ago

St Catharines ON LR E, Canada Start Me Up Niagara Full time $41,600 per year

Start Me Up Niagara

Job Posting Executive Assistant

REPORTS TO: Executive Director

Position Summary:

Executive Assistant to the Executive Director and Leadership Team

Start Me Up Niagara is a Not-For-Profit Organization that provides services to vulnerable and marginalized populations in the Niagara Region. We are seeking a highly organized and proactive Executive Assistant to support our Executive Director and leadership team. This part-time role (3+ days per week for up to 24 hours) is ideal for a professional who thrives in a dynamic nonprofit environment. The Executive Assistant will play a key role in ensuring smooth administrative operations, supporting grant activities, managing property repair requests and facilitating effective communication across the organization and particularly with the leadership team.

Employment Type: Part-Time (three (3) days per week, up to 24 hours). Pay Range $20 – 22$/hr. The position will be on a six (6) month contract, with the possibility of an extension.

Key Responsibilities

· Manage calendar, meeting logistics and office supply ordering and tracking

· Prepare/Draft correspondence, reports, presentations, meeting minutes/agendas and materials as required

· Handle confidential information with discretion and professionalism.

· Assist with bank deposits.

· Maintain organized filing systems (digital and physical).

· Manage property contractors, workorders and vendor relationships.

· Assist with event planning and coordination for internal and external functions.

· Assist with grant tracking, reporting deadlines, and submission logistics

· Assist with financial submissions and bank deposits

· Support the preparation of grant proposals, including gathering documentation and formatting.

· Maintain a calendar/spreadsheet of grant cycles and reporting requirements.

· Collaborate with program staff to collect data and success stories for grant reports.

Qualifications:

· 2+ years of experience in administrative support, experience in a nonprofit or government setting or support to executive leaders or a Board is an asset

· Strong organizational and time management skills.

· Excellent written and verbal communication abilities with a high degree of Political acuity required.

· Proficiency in Microsoft Office, Google Workspace, and basic database tools.

· Experience with grant writing or any reporting is a strong asset.

· Ability to work independently and collaboratively in a small team environment.

· Ability to anticipate needs and challenges before they arise, and take initiatives to find solutions without close supervision

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 24 per week

Benefits:

  • Casual dress
  • Discounted or free food
  • Employee assistance program
  • Flexible schedule

Work Location: In person

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