Executive Assistant

Post End Date: July 3, 2025 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group).

**About the Role**:
Reporting into the Associate Vice-President, International, the Executive Assistant provides professional and comprehensive administrative support in the areas of administration, organization, project, financial and management for the Office, which includes the Brock International and International Recruitment portfolios.

**The** **Executive Assistant will**:

- Serve as the primary liaison for all communications with the Associate Vice-President, International, utilizing initiative and judgment to ensure timely progress on all matters;
- Utilize knowledge of the Associate Vice-President, International’s office and the related operational departments to ensure administrative priorities within the Office are properly executed;
- Develop and manage a complex calendar of appointments, meetings, social engagements, and university/community functions for the Associate Vice-President, International;
- Prepare and process cheque requisitions, travel expenses, purchase orders and purchase card reconciliations for the Associate Vice-President, International.

**Key Skills and Experience**:

- An undergraduate degree or College Diploma in a relevant discipline (e.g. Business Administration, Communications, Social Sciences or Humanities), or combination of education and experience;
- Demonstrated experience in an executive-level administrative support role;
- Proficient in budgeting, financial tracking, and record-keeping practices;
- Advanced computer literacy, including experience with Workday, Microsoft Office Suite, databases, web content management, and online research tools;
- Strong customer service orientation with the ability to engage effectively across diverse groups and organizational levels;
- Skilled in collaborative communication, consultation, and relationship-building;
- Capable of delivering sensitive information with tact and diplomacy;
- Process-oriented mindset with a focus on efficiency and continuous improvement;
- Resourceful in conducting research using a variety of internal and external sources;
- Sound judgment and analytical thinking, with the ability to resolve complex and time-sensitive issues.

**Preferred or Asset Skills**:

- Experience in a post-secondary environment;
- Knowledge of an additional language would be considered an asset.

**Salary and Total Rewards**:

- Job Grade K, Salary Scale ($61,286 - $99,384);
- Target Hiring Range: $61,286 - $65,000*
- This is a permanent position that includes:

- **Health & Dental Benefits**: Comprehensive extended health, dental, and vision coverage.
- **Pension Plan**: Enrollment eligibility in the Brock University Pension Plan.
- **Vacation**: Up to 3 weeks per year, in addition to university holidays.
- **Flexible Work Arrangements**: Hybrid work schedule available.
- **Professional Development**: Eligibility for the Brock Tuition Waiver Program.
- *The final salary is based on experience, internal equity, and budget considerations within the target hiring range._

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our and consistent with the requirements of the Ontario Human Rights Code. Please contact if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

Pay: $61,286.00-$65,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Store discount
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-07-03