Administrative Assistant

7 days ago

Calgary Alberta TPG Canada Executive Solutions Full time $40,000 - $60,000 per year

Our client, a leading Canadian manufacturer of industrial components and custom machinery based in Calgary, Alberta, is looking for an Administrative Assistant to join their team. With a commitment to cutting-edge technology and client satisfaction, they provide a dynamic environment where your administrative expertise will support their world-class operations. In this role, you will manage front-office activities and perform a variety of administrative tasks to ensure seamless daily operations.

Key Responsibilities

  • Greet clients, vendors, and visitors professionally, directing them appropriately and maintaining a welcoming office environment.
  • Manage incoming phone calls, emails, and correspondence, ensuring timely responses and accurate message routing.
  • Perform administrative duties such as scheduling meetings, organizing files, data entry, and preparing documents or reports.
  • Coordinate office logistics, including ordering supplies, managing inventory, and liaising with vendors for office needs.
  • Prepare, package, and fulfil part orders from the warehouse.
  • Assist with meeting preparations, event coordination, and special projects to support team objectives.
  • Maintain an organized and tidy reception area, ensuring all necessary materials are readily available.

Qualifications and Requirements

  • 2-3 years of experience in a receptionist, office assistant, or similar administrative role.
  • Education in business administration or a related field is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management tools.
  • Knowledge of QuickBooks is an asset.
  • Strong communication and interpersonal skills, with the ability to multitask effectively in a fast-paced environment.
  • Detail-oriented, reliable, and proactive, with a commitment to confidentiality and collaboration.
  • Valid Drivers License & Vehicle for commute (outside of transit access).

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