Office Assistant

2 weeks ago

Hamilton, Ontario, Canada AppleOne Employment Services Full time

Office Assistant

Hamilton

$45-48K

About the Role

Our client a reputable Insurance company is looking for a detail-oriented and service-driven
Office Assistant
to support the smooth day-to-day operations of our office. This role ensures an efficient, welcoming, and well-organized environment through a blend of mailroom, reception, and administrative support activities.

Key Responsibilities

  • Handle incoming and outgoing mail in line with established procedures
  • Manage overflow switchboard calls and direct them appropriately
  • Digitally scan and distribute documents to the right teams
  • Coordinate courier pickups and deliveries, ensuring accuracy and timeliness
  • Maintain postage and registered mail records
  • Welcome and assist visitors and delivery personnel
  • Provide administrative and project-based support across departments
  • Support offsite storage and records administration
  • Inspect and restock printers, meeting rooms, and kitchen supplies
  • Submit and track maintenance or service requests as needed
  • Maintain and update internal operations manuals
  • Oversee kitchen supplies and dishwasher rotation schedule
  • Perform additional office support duties as required

What You'll Bring

  • High school diploma (post-secondary education an asset)
  • 3+ years of work experience in reception, office coordination, or administrative support
  • Strong verbal and written communication skills
  • Excellent customer service and interpersonal skills
  • Proficiency in Microsoft Word and Excel
  • Professional appearance and demeanor
  • Strong time management and multitasking abilities
  • Keen attention to detail and accuracy

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