Personal Assistant

WHO WE ARE

We are a family office — a collective of passionate individuals managing the wealth of a family and their companies. We make meaningful moves that transcend borders, blending strategic vision with a global perspective to drive growth and impact. More than just investors, we are allies, collaborators, and catalysts for change.

Through strategic collaborations, we have successfully expanded into the real estate development sector. Currently, we are overseeing and developing three projects in British Columbia. Additionally, we have ventured into the healthcare industry, with two local clinics in our portfolio.

We are also strong advocates of giving back to the community. We maintain close ties with the Vancouver Police Department (VPD) and make generous donations to various initiatives throughout the city, reflecting our commitment to supporting and enriching the communities we serve.

We envision a future where businesses and people grow together, shaped by creativity, innovation, and collaboration. At Chou Collective, we're building interconnected ecosystems, respecting and embracing change along the way.

OUR CORE VALUES

• Strategic Focus
• Creatively Inspired
• Community Driven
• Meaningful Growth
• Compassionate Spirit
• Globally Connected

JOIN OUR GROWING FAMILY OFFICE

Join the tribe at CHOU Collective, where we invest in our people and culture to build a strong, empowered team.

We're looking for a passionate, community-minded individual with strong leadership skills who thrives in collaborative environments. Creativity and fresh ideas are valued here, whether you're leading or supporting a team. If you're ready to make a meaningful impact in a dynamic and supportive workplace, we'd love to hear from you.

THE OPPERTUNITY:

We are seeking a reliable, detail-oriented Personal Assistant / Office Administrator to support the daily operations of our office, management team, and family shareholders. This role is well-suited for someone who thrives in a small or family-owned business environment, enjoys a variety of tasks, and values a calm, organized workspace. You will play a key role in keeping administrative operations running smoothly while occasionally assisting with personal administrative needs.

Key Responsibilities :

Office Administration

• Manage and oversee daily office activities to ensure smooth operations
• Handle incoming communications including phones, emails, mail, and internal messages
• Maintain and organize digital and physical filing systems
• Order office supplies and coordinate with vendors when needed

Administrative & Executive Support

• Provide administrative support to the management team and family shareholders
• Assist with scheduling, appointment coordination, and calendar management
• Prepare basic reports, documents, and correspondence
• Support occasional personal administrative tasks as required

Operations & Coordination

• Assist with various company operational tasks as needed
• Coordinate small projects or office initiatives
• Help streamline processes and identify opportunities for improved efficiency

Bookkeeping & Records

• Support basic bookkeeping functions and financial recordkeeping
• Track expenses and assist with invoice processing
• Ensure accurate documentation and timely filing of financial records

Qualifications & Skills

Technical & Administrative Skills

• Proficiency with office software (Microsoft Office 365, Google Workspace, etc.)
• Ability to perform basic technical tasks, including printer and device troubleshooting
• Strong organizational abilities with excellent attention to detail

Professional Attributes

• High level of reliability, integrity, and confidentiality
• Strong problem-solving skills and the ability to work independently
• Friendly, approachable, and professional communication style
• Comfortable working closely with family members and within a family-owned business environment

Experience

• Experience in an office administrator, assistant, customer service, or operations support role
• Previous experience in a small or family-owned business setting is an asset

Additional Requirements

• Valid driver's license (required)
• Ability to speak Mandarin is considered an asset

TO APPLY

Please submit your resume and a cover letter outlining your qualifications and interest in the role. We look forward to hearing from you

Job Types: Part-time, Casual

Pay: $20.00-$25.00 per hour

Expected hours: 15 – 20 per week

Ability to commute/relocate:

• Vancouver, BC V6J 1M8: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• What is your favorite colour and why ?

Experience:

• personal assistant: 1 year (preferred)

Language:

• Mandarin (required)

Licence/Certification:

• Driving Licence (required)

Location:

• Vancouver, BC V6J 1M8 (preferred)

Work Location: In person