Executive & Personal Assistant

Executive & Personal Assistant (Hybrid – Victoria, BC)

Part-Time · Approx hours/week · Remote and in-person.

About the Role

We are seeking an Executive & Personal Assistant to support a business coach who works with entrepreneurial leadership teams across Canada and the U.S.

This is a hybrid position combining professional administration, client coordination, and personal support. You will work closely with the coach to manage operations, logistics, and communication across both business and personal priorities. The role offers an exceptional opportunity for the right individual to learn the inner workings of a successful coaching and advisory practice—and grow into expanded leadership responsibilities over time.

What You'll Do

Business & Administrative Support

• Manage email, calendar, scheduling, and travel logistics
• Manage and execute bookkeeping in Quickbooks, including invoicing, expenses, and receipts.
• Draft correspondence, prepare client follow-ups, and organize workflow between meetings
• Support marketing and communication projects (website updates, CRM campaigns, newsletters, event coordination)
• Create, document, and refine administrative systems for greater efficiency

Personal & Household Support

• Complete personal errands and home-office tasks (e.g., car service, deliveries, shopping)
• Manage personal scheduling, bookings, and local logistics as needed
• Support family household management, (eg. booking cleaners, maintenance and repairs)
• Bring order and consistency to both professional and personal environments

Who You Are

You are articulate, resourceful, and highly organized. You enjoy taking ownership, anticipating needs, and building systems that make complex lives run smoothly. You balance professionalism with discretion and can move fluidly between business and personal priorities.

Ideal backgrounds include: Marketing Account Manager, Client Success Coordinator, Project Manager, Executive Assistant, or similar roles that required relationship management, attention to detail, and operational follow-through.

You will excel in this position if you:

• Are comfortable on phone calls and able communicate clearly, confidently, and professionally.
• Are skilled with digital tools (Google Workspace, HubSpot, QuickBooks Online, or equivalent).
• Are willing to take initiative, take risks and solve problems.
• Are hungry to learn more about business.
• Are values-driven, dependable, and able to work independently.

Growth Potential

This position is designed for someone who sees this as more than an assistant role. Over time, the right candidate will grow into broader responsibilities—managing projects, driving marketing, improving operations, or even stepping into future roles within one of the coach's business ventures. You'll gain direct exposure to entrepreneurial strategy, leadership development, and business frameworks.

Role Details

• Schedule: Monday – Friday | Approx. 9 a.m.–3 p.m. (flexible)
• Hours: 20~30 per week

How to Apply

Applications will only be considered if they include all required components:

• Résumé outlining relevant experience
• Video Cover Letter (1–2 minutes) introducing yourself and explaining why you are interested in this role
• Three professional references (can be included in résumé or as a separate document)

Only shortlisted candidates will be contacted for next steps. A Kolbe A Index assessment will be administered later in the process.

Job Type: Part-time

Pay: $25.00-$30.00 per hour

Expected hours: 30 per week

Application question(s):

• Have you prepared a video introduction outlining your interest for this role?

Experience:

• relevant business: 3 years (required)

Location:

• Victoria, BC V8S 3M4 (required)

Work Location: Hybrid remote in Victoria, BC V8S 3M4