Administrative Support Coordinator

Roth IAMS has quickly become an industry leader in providing world-class solutions in Asset Management/Capital Planning including Building Assessment, Accessibility Assessment, Energy Management, and Capital Asset Database Management. We provide expertise to a wide variety of sectors, including educational, municipal, healthcare, institutional, industrial, recreational and hospitality.

Our rapidly growing Engineering and Management Consulting Firm is seeking a proactive and organized Administrative Support Coordinator to fill a temporary full time 18-month maternity leave vacancy.

We are strongly interested in candidates who believe in the core values we, as a company, practise every day.

• Collaborative – only by understanding each other and our uniqueness can we tailor the best solutions for our clients;

• Passionate – our love for what we do and why we do it drives us towards excellence;

• Consistently Curious – we are always seeking knowledge and challenging the status quo.

Our office is located in Oakville . However, the role will require collaboration with our teams in the US as well as across Canada. The successful candidate will have a positive attitude, a desire to work as efficiently as possible and excellent client-facing communication skills.

Working with Us:

• We promote a collaborative and integrated approach across all our projects that result in successful and meaningful outcomes for our clients;

• We are committed to the efficient and effective delivery of our services through a focus on the development of our people, tools, and templates;

• Our employees are challenged with diverse and unique project work and are empowered to develop client relationships through delivery of high-quality service and demonstrated trust and respect;

• Our company culture provides many opportunities to engage in team building social activities;

• The growth of the business will provide challenging opportunities and increased responsibility for driven and proficient individuals

What we offer:

• Competitive compensation package;
• Comprehensive Health Benefit Plan;
• RRSP Investment Program;
• Generous vacation entitlement;
• Summer hours and Christmas shutdown.

What you offer:

The successful candidate must have superior organizational skills, the ability to multitask and an attention to detail. Additionally, proficiency and expertise in Word, Excel, Power Point, Outlook Inbox & Calendar Management and Adobe skills are required. Exceptional English communication (written & oral) skills is a must.

• A minimum of 3 years of experience as an Administrative Support Professional, preferably within the Professional Services sector;

• Post-Secondary Education – college diploma or relevant certification;

• Expert-level abilities in Office 365 software including Word, Excel and Power Point. Formal training or course work is preferred;

• Technologically savvy and easily adapts to learning new software & tools;

• Pleasant, friendly disposition;

• Excellent verbal & written communication skills;

• Experienced in providing administrative support to a group of people in a fast passed environment;

• Experience in customer/client relationship management;

• Strong team player with excellent interpersonal skills;

• Demonstrate superior prioritization and time management skills, with keen attention to detail and active listening skills;

• Ability to work independently within a team environment;

• Ability to adapt to changing requirements;

• Critical thinker and problem-solver;

• An enthusiastic, 'can-do' approach, flexibility, adaptability and willingness to take on extra work;

• Self-motivated with an aptitude to learn on the job;

• Strong multi-tasking skills a necessity;

• Continuous learner/improvement mindset with a desire to build/grow career.

What you will be working on:

• Formatting report documents;
• Providing project support to staff;
• Preparing materials for presentations;
• Assistance with monthly credit card expense reconciliation
• Data entry into cloud-based databases;
• Participate as back up for receptionist in rare occasions
• CRM Management
• Conference follow up email campaigns
• Conference follow up outbound phone calls
• …and more (proposal back up/assistance, credit card expenses, etc.)

Please note that this description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Job Types: Full-time, Fixed term contract

Salary: $45,000 - $65,000 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

License/Certification:

• Driver's License and access to own car (required)