Camp Coordinator

Job Details
Temporary, Part-Time (Non-Union T)

Posting Status
Open to all current Town of Oakville employees and external applicants.

Closing Date
Applications for this position must be received at by no later than 11:59 pm on
December 11, 2025.
This is a summer student position. All applicants must provide confirmation of full-time student status in current academic year and/or acceptance into full time studies the following September 2026.
Basic Function
Reporting to the Recreation/Culture Coordinator, Camp Coordinators will assist in the planning, operation, delivery, on-site administration and evaluation of the Town of Oakville Camp Programs. Provide supervision and leadership and guidance to the Senior Leaders and Program Playleaders.

Responsibilities

• Majority of responsibility is administrative work including but not limited to program planning / supervision, staff and volunteer supervision.
• Train, supervise, guide and evaluate the Senior Leader and Playleaders in their program planning capacity and its implementation for program participants.
• Support the objectives and philosophies of the camps as established by the Recreation and Culture department.
• Adhere to department prescribed policies and procedures.
• Support and promote the HIGH FIVE "Principles of Healthy Child Development" (PHCD).
• Follow and implement all Health and Safety regulations, and public health guidelines.

Specific Duties

• Attend all mandatory staff functions from May- September 2026 including but not limited to; Playleader/Inclusion Support Worker interviews, training, scheduled shifts, staff meetings, site clean ups and all allocated program times.
• Assist with planning and facilitating training for Senior Leaders, and Playleaders.
• Arrive at the program site well in advance of the start of the program day to ensure the site and staff are ready for the day's activities and that programs start on time.
• In the absence of full-time staff, take the lead role during any emergency or critical incident that may occur.
• Meet with the Recreation/Culture Coordinator at regularly scheduled times.
• Meet with the Senior Leader at regularly scheduled times and assist them, when necessary, with program quality assurance issues.
• Ensure the continuing safety of all participants and staff while at the program and document all accidents/incidents immediately.
• Observe and record staff performance in collaboration with full-time staff.
• Supervise with regularity and evaluate the program design and delivery to ensure they are upholding department programs policies, procedures, standards and safety and the HIGH FIVE principles of healthy child development.
• Resolve major emergencies, incidents, behaviour and conduct issues, beyond the scope of the Senior Leader's function, of staff and participants, in accordance to acceptable procedures.
• Coordinate the distribution of all necessary program materials and supplies and pertinent information to staff and act as a knowledgeable subject matter expert and resource for them.
• Develop and maintain a positive rapport with town facility staff and the community at large.
• Ensure that all persons attending are properly registered and recorded on class lists and necessary medical information and emergency contact names are correct and available.
• Attend all mandatory staff functions: training, staff meetings and site clean-ups and all allocated program times
• Conduct a weekly area meeting with the support of the full-time Recreation/Culture Coordinator.
• Immediately notify the full-time Recreation/Culture Coordinator of any problem(s) and/or recommendations regarding staff, participants, parents, facilities or contract services which may affect the program.
• In collaboration with the on-site Senior Leader, prepare and present staff performance evaluations.
• Ensure all administrative work including vehicle circle checks and a formal year-end report are completed in a timely and professional manner and submitted to the full-time Recreation/Culture Supervisor or Coordinator.
• Any other duties that may be assigned by the full-time Recreation/Culture Coordinator.

Potential Positions Available And Specific Qualifications
Hub Coordinators

• Volunteer/Leader in Training Coordinator.

Culture Camp Coordinator

• Enrollment in a college or university studio art/visual art program or other recognized qualifications specializing in visual arts, craft and design is considered an asset.

Recreation Camp Coordinators

Camp Coordinator for recreation camps at multiple facility hubs.

Qualifications And Skills

• HIGH FIVE Principles of Healthy Child Development (PHCD) Certification (see below for more information)
• Produce a satisfactory Criminal Reference Check (CRC) including vulnerable sector screening, dated within 30 days of hire.
• All applicants must provide confirmation of full-time student status in current academic year and/or acceptance into full-time studies the following September 2026.
• HIGH FIVE QUEST 2 or the ability to obtain within 30 days of hire.
• Formal education or training in the studies of children and/or youth (children's studies, youth studies, psychology, teaching, other social sciences) is considered an asset.
• Demonstrated leadership and supervisory ability.
• Good communication and administrative skills.
• Strong problem solving and effective program planning skills.
• Highly organized, able to multitask with a high attention to detail, and able to prioritize tasks.
• Able to problem solve effectively in a timely manner and provide alternatives for program materials.
• Have a thorough knowledge of all program plans, and their daily implementation to coordinate supplies and facility requirements.
• Ability to work independently and in a team environment.
• Previous work experience with children with exceptionalities, experience with one-on-one support (feeding, changing, toileting, etc.) and behaviour management is considered an asset.
• Swimming and comfort in the water is an asset.
• Previous work experience with children with disabilities, experience with one-on-one support (feeding, changing, toileting, etc.) and behaviour management are an asset.
• Knowledge of program adaptations and behaviour modification techniques.

• Must hold and provide a copy of a valid and unrestricted Ontario Driver's License Class G2 minimum with a driving record that demonstrates responsible and safe driving behaviour or reliable means of transportation.

• Note: Applicants with 6 or more points are ineligible for consideration.

• Successful applicants will be required to provide the Corporation with a current drivers abstract (no older than 30 days)
• Ability to pass a Town administered road test as a condition of employment.

HIGH FIVE Principles of Healthy Child Development (PHCD Certification) Information:
All successful candidates will be required to obtain HIGH FIVE Principles of Healthy Child Development (PHCD) Certification prior to commencement of duties. To find out more information on how to sign up for a training session, please visit

DATED:
October 10, 2025

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.
We thank all applicants and advise that only those selected for an interview will be contacted.