Administrative Assistant

2 weeks ago

Oakville, Ontario, Canada Naryant Full time $40,000 - $60,000 per year

About Naryant

Naryant is a full scope data and software services company that develops award-winning technology solutions for a wide range of industries including healthcare and fleet management,

As a digital transformation partner, we guide leading organizations to reimagine, build, and evolve their strategic operations using data. Our design approach and focus on creating and integrating multi-platform software, web, mobile, machine learning and IoT solutions allows our clients to accelerate cross-enterprise decision-making, delivering solutions that define the future of technology enablement.

Our Purpose Statement

Data for a safer, healthier, and more sustainable community.

Role Overview:

We are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of Naryant. The successful candidate will play a key role in ensuring seamless office administration, effective communication, and efficient coordination across teams. This role requires a detail-oriented professional who can balance multiple priorities, maintain discretion, and support both internal and client-facing initiatives. Candidates should be aware that this position requires full-time, on-site presence.

Key Responsibilities:

  • Provide general administrative support, including scheduling, calendar management, travel coordination, and meeting preparation.
  • Draft, review, and manage correspondence, reports, and presentations.
  • Support invoicing, expense tracking, and basic financial administration.
  • Maintain digital filing systems, records, and document management in compliance with company policies.
  • Assist with onboarding processes for new employees, including coordination of equipment, accounts, and orientation.
  • Coordinate internal and external meetings, prepare agendas, and capture meeting minutes.
  • Support project teams with administrative tasks, including data entry, research, and document formatting.
  • Serve as a point of contact for office operations, vendor coordination, and IT-related requests.
  • Uphold confidentiality and ensure compliance with data privacy and security standards.

Qualifications:

  • Post-secondary education in business administration, office management, or related field preferred.
  • Minimum 2–3 years of administrative experience; prior experience in a professional services or technology/analytics environment is an asset.
  • Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), collaboration platforms (Teams, SharePoint), and project management tools.
  • Strong organizational skills with the ability to manage competing priorities and deadlines.
  • Excellent verbal and written communication skills.
  • Discretion and professionalism in handling sensitive information.
  • Strong problem-solving skills and the ability to work both independently and collaboratively.

Why Naryant?

  • Collaborative and innovative work environment with a focus on empowering clients through technology.
  • Competitive compensation package.
  • Work on the cutting edge of data analytics and driven solutions and optimization for industries such as fleet management and healthcare.

Job Type: Full-time

Pay: $40,000.00-$60,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Oakville, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Administrative Assistant

    7 days ago

    Oakville, Ontario, Canada Headsource International Full time $45,000 - $65,000 per year

    Administrative AssistantLocation: [Oakville, Ontario]Employment Type: Full-TimeAbout;Our client is a growing construction company known for delivering quality projects and exceptional service. They are seeking a proactive and adaptable Administrative Assistant to join their team. In this role, you will report to the General Manager supporting their...

  • Administrative Assistant

    2 weeks ago

    Oakville, Ontario, Canada BioScript Solutions Full time $40,000 - $60,000 per year

    At BioScript Solutions, we're committed to simplifying access to specialty care for people with chronic health conditions and rare diseases. From our home base in Atlantic Canada, we've grown into a national network of 13 pharmacies, 100+ Coverdale Clinics, and comprehensive patient support programs (NavieGo) that serve thousands of people across the...

  • Dental Administrative Assistant

    2 weeks ago

    Oakville, Ontario, Canada Beehive Dental Full time $40,000 - $60,000 per year

    Fast growing dental office in Oakville wants to add a new team member We pride ourselves on providing exceptional dental care in a friendly, fast-paced environment. The team will be dedicated to delivering top-notch service and maintaining a welcoming atmosphere for all our patients. The Dr. cares and wants to grow a cohesive team.Ideally, we are looking for...

  • Office Administrator

    7 days ago

    Oakville, Ontario, Canada Mega Reno Inc Full time $480,000 per year

    Company DescriptionMega Reno Inc. is a home and commercial renovation company dedicated to providing tailored solutions for the unique needs of each client. Based in Ontario, we have successfully completed a variety of projects, ranging from residential renovations to commercial spaces for clients such as Chuck's Roadhouse, Burger Factory, and Crabby Joe....

  • Property Administrator

    1 week ago

    Oakville, Ontario, Canada Fengate Asset Management Full time $45,000 - $65,000 per year

    OPPORTUNITYAs part of its continued growth, the Fengate Commercial Property Management team is seeking a highly organized, service-oriented Property Administrator, to support the daily, operations of a commercial portfolio of properties. This is a hybrid role, based out of the Oakville, Ontario office. KEY RESPONSIBILITIESPrepare and process purchase orders...

  • Property Administrator

    1 week ago

    Oakville, Ontario, Canada Fengate Asset Management Full time $45,000 - $65,000 per year

    OPPORTUNITYAs part of its continued growth, the Fengate Commercial Property Management team is seeking a highly organized, service-oriented Property Administrator, to support the daily, operations of a commercial portfolio of properties. This is a hybrid role, based out of the Oakville, Ontario office. KEY RESPONSIBILITIESPrepare and process purchase orders...

  • Administrative Coordinator

    7 days ago

    Oakville, Ontario, Canada Halton Healthcare Full time $42,256 - $60,000 per year

    Company DescriptionHalton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences alwaysAt Halton...

  • Retention Administrator

    2 weeks ago

    Oakville, Ontario, Canada Goodwill Industries Canada Full time $43,650 - $46,620 per year

    Position Type: Full-time, 37.5 – 40 hours per weekSalary: $43,650 – $46,220Retention AdministratorGoodwill is hiring, join our growing organization today We are looking for people just like YOUThe Retention Administrator will provide general reception and retention administrative support to both external and internal clients within an Employment Services...

  • Legal Assistant/Receptionist

    6 days ago

    Oakville, Ontario, Canada Sharon Davis Law Full time $40,000 - $80,000 per year

    Legal Assistant/Receptionist – Part-Time, On-Site (Oakville, ON)Location: Oakville, OntarioEmployment Type: Part-Time, On-SiteApplication Deadline: October 31, 2025Join our dynamic estate law firm in the heart of Oakville We are seeking a detail-oriented and motivated Legal Assistant/Receptionist to support our legal team in delivering exceptional service...

  • Administrative Assistant Contract: Jan 5

    5 days ago

    Oakville, Ontario, Canada Doane Grant Thornton LLP Full time $40,000 - $80,000 per year

    ">Discover Your ImpactYou know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a...