Accounting Associate

Job Title: Accounting Associate

Department: Finance

Location: Waterloo, ON

Employment Type: 12-month Contract

Reports To: Manager of Accounting

About Union Benefits

Union Benefits is a unique, purpose-driven organization dedicated to supporting the health, wellness, and financial well-being of union members, their families, and our own team. For more than 40 years, we've proudly lived our union values as a company fully owned by the trust funds we serve. Our trustee boards represent members' interests and are supported by our expert teams, ensuring people remain at the centre of everything we do. We deliver innovative, at-cost pension and benefits solutions designed to truly put people first. Joining Union Benefits means becoming part of a collaborative, values-driven team that strengthens the financial security and well-being of thousands of Canadian workers every day.

About the Position

The Finance Department is a vital component in enabling the Company to live its purpose by ensuring the financial health of the organization, as well as the Trust Funds we administer on behalf of our clients.  As the Accounting Associate, you will support the Company's purpose by ensuring that financial transactions are accurately recorded, accounts are balanced, and the day-to-day financial activities are completed in a timely and accurate manner.

What will you be doing?

• Maintaining various financial spreadsheets designed to record and monitor financial information relating to the trust funds.
• Performing banking duties, including printing and importing of cheques; sending transaction data files to the bank; using our proprietary contractor remittance/data collection tool to create bank deposit slips and electronic fund transfer files; assembling/filing bank statements.
• Monitoring bank account activity to guard against errors and fraud
• Completing monthly bank reconciliations
• Generating monthly accounts receivable statements and balance accounts receivable reports to the general ledger.
• Assisting with year-end procedures, including gathering and assembling information, performing reconciliations, and answering auditor inquiries.
• Preparation of financial listings for trust fund meeting packages
• Complete various government remittances in a timely manner, free of errors.
• Calculating and sending Monthly Delinquent and penalty letters to contractors who are late in remitting their contributions
• Interfacing with our proprietary member database system that tracks member and employer contributions.
• Working closely with other members of the Accounting Department to provide timely and pristine financial information.
• Working collaboratively with other departments at the Company's main Waterloo office to ensure financial information accuracy.
• Occasional interaction with Contractors/Employers to resolve accounts receivable and penalty matters.
• Other finance-related duties as assigned

What is going to help you be successful?

• Degree, Diploma, or Certificate from a recognized university or college in finance or accounting
• 1 + years of experience in accounting administration
• Strong skillset in Microsoft Office products (Excel & Word in particular)
• Highly analytical with strong attention to detail
• Values-oriented, data-driven decision-making style
• Excellent communication (verbal and written)
• Demonstrated ability to prioritize competing tasks

What's in it for you?

• Competitive salary within an expected range of: $45,000 to $55,000
• Comprehensive group benefits, including health, dental, and LTD, 100% paid by Union Benefits
• Pension plan with 7.5% employer contributions matched to your 2.5%
• Three weeks of paid vacation annually
• A challenging, meaningful, and rewarding work environment
• Work alongside a caring, collaborative group of humans who genuinely want to make a positive impact.

What you should know about our Recruitment & Selection Process:

• This posting is for an existing vacancy within our organization.
• We do not use artificial intelligence to screen, assess or select applicants.
• If you are selected for an interview, we will notify you within 45 calendar days of the date of your interview

At Union Benefits, we are dedicated to embodying the company values of Union, Nice, Excellent, Diligent, Trust, and Innovative in our everyday operations. We are committed to breaking down barriers and providing equal opportunities for all in employment. We are dedicated to working with applicants who require reasonable accommodation during the application process, ensuring that every candidate has the support they need to bring their best forward. To request accommodation, please reach out to , and rest assured that all information shared will be handled in accordance with applicable privacy laws and our company's policies.

Ready to make an impact?

Do you want to work with a team that takes its work seriously, but knows how to have fun doing it? Are you looking for an environment where you're valued, supported, and challenged to be your best? If so, we definitely want to hear from you Please send us your resume in a Word, PDF, or Video format to

We sincerely thank all applicants for their interest. Due to the high volume of applications we receive, only those selected for an interview will be contacted. If you don't hear from us, please don't be discouraged, your experience may be a better fit for a future opportunity, and we would be delighted for you to apply again.

Posting Date: December 4, 2025

Application Deadline: Until filled

Job Type: Fixed term contract

Contract length: 14 months

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Vision care

Work Location: In person