Current jobs related to Executive Assistant - Vaughan Ontario LHS Canada - Modern Niagara
-
Executive Assistant
3 days ago
Vaughan, Canada CQ Search Group Ltd. Full timeOur client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive Assistant Job Summary: The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...
-
Executive Assistant
2 weeks ago
Vaughan, Ontario, Canada CQ Search Group Ltd. Full timeOur client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive AssistantJob Summary:The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...
-
Executive Assistant
2 days ago
vaughan, Canada CQ Search Group Ltd. Full timeOur client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive AssistantJob Summary:The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...
-
Executive Assistant
3 days ago
Vaughan, Canada CQ Search Group Ltd. Full timeOur client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive AssistantJob Summary:The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...
-
Executive Assistant
4 weeks ago
Vaughan, Canada CQ Search Group Ltd. Full timeExecutive Assistant to VP, Land Development( construction) Location : Vaughan ON- Onsite The client is seeking an Executive Assistant with strong organizational skills and a basic understanding of land development and legal documentation. The ideal candidate can confidently review contracts, agreements, and land-related documents, highlight key points, and...
-
Executive Assistant
4 weeks ago
Vaughan, Canada CQ Search Group Ltd. Full timeExecutive Assistant to VP, Land Development( construction)Location : Vaughan ON- Onsite The client is seeking an Executive Assistant with strong organizational skills and a basic understanding of land development and legal documentation. The ideal candidate can confidently review contracts, agreements, and land-related documents, highlight key points, and...
-
Executive Assistant
2 weeks ago
Ontario, Canada Patry Group of Companies Full timeExecutive Assistant – Owner & COO Location: Kingston, Ontario About Us We are a leading construction developer in Ontario committed to dynamic and assertive corporate practices. We champion innovation in construction methodologies and prioritize both local and global concerns in our services to the construction and property management sectors. Embracing...
-
Executive Assistant
2 weeks ago
Vaughan, Canada People Corporation Full timeExecutive Assistant page is loaded## Executive Assistantremote type: In-Personlocations: ON - BPA L183 - Vaughantime type: Full timeposted on: Posted 4 Days Agojob requisition id: JR755We are seeking an Executive Assistant to join our team in Vaughan. Supporting the Executive Management team, the ideal candidate is highly self-motivated,...
-
Executive Assistant
2 weeks ago
vaughan, Canada MM NOVA TECH LTD Full timeAbout the Role:MM Nova Tech is seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and operational support to our leadership team. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple priorities while maintaining confidentiality. This role also involves research and...
-
Executive Assistant
2 weeks ago
Vaughan, Canada Reliance Impact Full timeAre you a people person with excellent communication skills and a friendly demeanor? Do you have a knack for multitasking and staying organized? If so, we have the perfect job for you! We are currently seeking a receptionist/executive assistant to join a top construction company. As the face of our company, the receptionist / executive assistant will be...
Executive Assistant
3 weeks ago
Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.
WE BUILD FOR LIFE.
We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that's well above industry standards.
At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada's infrastructure fulfill the needs they were set out to meet.
Modern Niagara is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + Safety Leader Award.
We are seeking a highly organized and detail oriented Executive Assistant to join our team in Vaughan The Executive assistant will support our SVP and Director of Virtual Design Construction, Manufacturing and Construction Technology & Data.
The appropriate candidate will require a high level of organizational and communications skills, and will be comfortable interacting with this Team as well as Senior Leadership in various areas of the company. This individual will be required to perform work in person and will be an active participant in most meetings discussing strategic initiatives and issues within the group. A high level of professionalism, discretion and ability to maintain confidential information is a must.
Overview of Responsibilities:
- Calendar management and meeting scheduling, both within the group and across various business units & geographic regions
- Coordinating agendas and meeting minutes for same
- Prepare and edit executive reports, presentations, and other documents related to group operations.
- Track and follow up on action items from meetings and ensure timely completion.
- Monitor deadlines and deliverables across multiple business units (coordinate with other E.A.s).
- Coordinate logistics for active site visits and team building off-sites & events.
- Assist in cross-referencing project timelines, milestones and resource allocations
- Assist in completion of Performance Management assessments and annual evaluations
- Travel coordination
- Event planning and coordination
- Expense preparation and reconciliation for Management Team
Qualifications and Experience:
- Exposure to advancement in maximizing use of AI assistants to complete tasks as well as some basic knowledge of Power BI is preferred, but not essential.
- Advanced skills in preparation of high quality presentation materials is required.5-10+ years of experience at the executive level
- 5-10+ years of experience at the executive level
- Strong written and verbal English communication skills
- Experience supporting senior management
- High degree of professionalism and confidentiality
- Independent, and self-motivated with ability to work autonomously
- Strong organizational skills, with strong prioritization
- Ability to work on multiple projects simultaneously
- Proven strong ability in executive level office administration, with advanced skills in MS Office, including proficiency in creating high level presentations using MS PowerPoint
- Previous administrative, support experience within the construction or development industry a plus, but not required
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.
We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached
