Executive Assistant

Job Title:
Executive Assistant

Job Summary:
We are hiring an Executive Assistant to work with one of our accounting firm clients in London The Executive Assistant will provide high-level administrative and client support to the Partners, managing schedules, communications, and workflow coordination with professionalism and discretion. This role involves handling client-facing interactions, organizing tax and audit documentation, maintaining accurate records, and supporting key deadlines. The ideal candidate is organized, polished, and detail-oriented, with strong communication skills, advanced MS Office proficiency, and experience in an accounting or professional-services environment.

Job Type:
Full-time, permanent.

Job Location:
London, ON

Shift Structure:

• Monday to Friday; Day Shift 9am to 5pm *Friday's off in the summary (still receive full pay).
• 32 hours/week in the summer, but 44-45hours/weeks in the Spring due to busy Tax Season

Compensation Structure:
$55,000-$65,000 (based on experience) + full benefits + 3 weeks vacation to start

Responsibilities:

Administrative & Executive Support

• Manage executive calendars, schedule meetings, coordinate appointments, and arrange travel for partners and senior leadership.
• Prepare, edit, and proofread correspondence, reports, presentations, and client-facing documents.
• Handle confidential financial, personnel, and client information with the highest discretion.
• Prioritize and manage multiple tasks, competing deadlines, and evolving priorities.
• Take accurate, organized notes during meetings with partners.

Client & Communication Management

• Act as the primary point of contact for partners—liaising between executives, clients, and internal teams.
• Draft and prepare client communications, engagement letters, meeting agendas, and follow-ups.
• Deliver a polished, professional client experience in person, by phone, and via email.
• Coordinate and track client onboarding documentation, ensuring all required forms are complete and compliant.

Accounting & Compliance Support

• Organize and maintain tax files, audit packages, financial statements, and client records.
• Track deadlines for tax filings, audit cycles, compliance obligations, and partner deliverables.
• Maintain accurate digital and physical filing systems in line with firm procedures.
• Assist accountants with data gathering, document retrieval, and workflow updates.
• Support invoicing and collections activities.

Project & Workflow Coordination

• Monitor progress on partner priorities and ensure follow-through on key tasks.
• Maintain internal project trackers, manage deadlines, and issue follow-up reminders.
• Coordinate internal meetings, staff training sessions, and firm events.
• Assist with the preparation of year-end, month-end, and busy-season administrative packages.

Software & Data Management

• Use MS Office Suite (especially Excel) to produce reports, manage data, and support partner requests.
• Perform accurate, high-volume data entry as required.

Skills/Qualifications:

• Strong executive assistant or senior administrative support experience.
• Previous financial background is an asset (AP/AR/Admin, etc).
• Exceptional written and verbal English communication skills.
• Highly organized, detail-oriented, and able to handle large volumes of data.
• Previous experience within an accounting firm or accounting department is an asset; professional-services backgrounds such as law firms are also suitable.
• Professional, and personable-comfortable in client-facing environments.
• Demonstrated ability to handle sensitive and confidential information.
• Strong proficiency in MS Office, especially Excel; ability to learn firm-specific software quickly.
• Ability to work under pressure, manage competing deadlines, and adapt to shifting priorities.
• Outgoing, proactive, and able to represent partners with professionalism.

Apply Today