Admin Assistant/AR Clerk

18 hours ago

Scarborough Village, Ontario, Canada Hylong Services Full time

Key Responsibilities


• Process customer payments by verifying and posting receipts to appropriate accounts and invoices


• Monitor accounts receivable aging reports to identify overdue accounts and follow up with customers to ensure timely payment


• Communicate professionally with customers regarding billing inquiries, payment discrepancies, and credit terms


• Prepare and send monthly customer statements and payment reminders


• Record, reconcile, and apply customer payments received through multiple methods (EFT, cheque, cash, etc.)


• Maintain accurate customer account data and ensure invoicing details are up to date


• Work closely with the sales and operations teams to resolve account issues or disputes promptly


• Support the accounting department with month-end closing, reconciliations, and reporting tasks


• Assist in maintaining internal documentation for audits and compliance


• Identify process improvements in the receivables workflow to increase accuracy and efficiency

Qualifications


• Minimum 1–2 years of experience in an accounting, billing, or receivable's role


• Strong understanding of accounts receivable principles and general accounting practices


• Proficiency with QuickBooks, Excel, and other accounting software


• Strong attention to detail, accuracy, and time management skills


• Excellent written and verbal communication skills


• Ability to handle confidential financial information responsibly


• Self-motivated, dependable, and able to work independently or as part of a team

Preferred Assets


• Experience in food distribution, import/export, or wholesale industry is an asset


• Experience with QuickBooks Online is an asset


• Familiarity with Fishbowl Inventory System or other ERP platforms is an advantage


• Knowledge of Canadian accounting and taxation practices

Schedule


• Monday to Friday


• Hours: 9:00AM – 5:00PM

Starting rate


• $19/hr

Please send your updated resume to if you are interested.

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