AP & Purchasing Coordinator – Service Division

About IPH

Interior Plumbing & Heating Ltd. (IPH) is a proud, community-driven mechanical contractor with 76 years of service across Western Canada. While our construction teams deliver major mechanical projects from Vancouver Island to Calgary and beyond, our Service Division is firmly rooted in Kamloops, where we've built a long-standing reputation for reliability, craftsmanship, and taking care of our community.

IPH Service supports a wide range of residential and commercial clients throughout Kamloops, providing dependable plumbing, heating, cooling, and mechanical service backed by the same integrity that has defined IPH for decades. We maintain strong relationships with homeowners, property managers, and local businesses, while also supporting our commercial construction clients after project turnover.

IPH's service team is built on responsiveness, problem-solving, and a commitment to looking after our clients long after the initial work is complete. Whether it's a routine maintenance call, an urgent repair, or ongoing service for a commercial facility, our goal is simple: support our customers with fast, reliable, repairs.

About the Opportunity

IPH is looking for a reliable, detail-driven AP & Purchasing Coordinator to support our Service Division. You'll work closely with our Service Manager, Technicians, and Warehouse team—updating Pricebook items, coordinating vendor pricing, processing and tracking POs, and verifying supplier invoices for approval.

If you're technically savy, organized, great with communication, and thrive in a fast-paced environment, this role is your chance to keep our material data sharp, our inventory moving, and our financial workflow running smoothly.

Key Responsibilities

• Maintain, update, and organize the Service Titan Pricebook, ensuring accurate material, labour, and equipment pricing.
• Create and administer purchase orders for all service-related materials and equipment.
• Verify vendor pricing, lead times, and delivery accuracy; escalate discrepancies as needed.
• Track material movement between vendors, the warehouse, technicians, and job sites.
• Manage inventory replenishment, including truck stock and warehouse stock for the Service Division.
• Ensure proper job costing of materials, with all items coded accurately and consistently.
• Reconcile AP invoices, ensuring pricing accuracy, PO match, and correct allocation.
• Receive and enter supplier invoices into Service Titan for review and processing.
• Work with vendors and internal teams on returns, warranty items, and credit processing.
• Support the Service Manager with reporting, spend tracking, and purchasing data.
• Identify inefficiencies and support improvements to purchasing workflows and Service Titan configuration.
• Other related duties as required.

Qualifications

• 2+ years experience in a role focused on purchasing, accounts payable, or service/coordinator roles within construction, trades, or operations.
• Proficiency with software systems such as Service Titan, Viewpoint Spectrum, and other accounting or business management platforms, including Excel and other Microsoft Office applications (Word, Outlook, Teams) for tracking, data entry, reporting and communication.
• Strong English communication and interpersonal skills, enabling clear instructions, precise documentation, and effective collaboration with technicians, internal teams, and vendors.
• Technically proficient, detail-oriented, and integrity-driven, with a focus on efficiency and continuous improvement; proven in reconciling POs, invoices, and received materials.
• Proven ability to prioritize tasks effectively, maintain organization, and ensure precise, timely, up-to-date documentation.
• Problem-solving mindset — able to identify discrepancies and escalate them appropriately.
• Team-oriented, dependable, and comfortable working both independently and collaboratively.
• Working knowledge of plumbing/HVAC materials or service workflows is an advantage.

Why Join IPH?

• Excellent salary and benefits package.
• Opportunities for career growth and professional development.
• Supportive, collaborative, and team-focused environment.
• Company events that encourage connection and camaraderie.
• Be part of a company with a longstanding reputation for quality, innovation, and service.
• RRSP matching up to 3%
• Extended Health Benefits (100% company-paid premiums)
• Dental care
• Vision care and optical coverage
• Long-term disability insurance
• Paid time off
• Tuition reimbursement

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Ability to commute/relocate:

• Kamloops, BC V2C 5P3: reliably commute or plan to relocate before starting work (required)

Experience:

• related: 2 years (preferred)
• Accounts payable: 1 year (preferred)
• procurement / purchasing: 1 year (preferred)

Work Location: In person