Development & Philanthropy Officer

DEVELOPMENT & PHILANTHROPY OFFICER

Are you a detail-oriented fundraising professional who cares deeply about relationships, systems, and follow-through? Do you thrive in an environment where you can be both a trusted operational partner to senior leadership and a steward of meaningful donor relationships?

Then you might be exactly who we're looking for to be
Hollyhock's Development & Philanthropy Officer
.

ABOUT HOLLYHOCK

Hollyhock is a purpose-driven lifelong learning centre located on Cortes Island, on the traditional and unceded territories of the Klahoose, Tla'amin, and Homalco Nations. For over 40 years, Hollyhock has convened leaders, changemakers, artists, and organizers through immersive programs that renew connections to self, community, and the natural world.

Our work sits at the intersection of leadership development, social change, and ecological stewardship. Community, care, and impact are at the heart of everything we do. Staff consistently report that the relationships they build—with colleagues, participants, and partners—are one of the most meaningful aspects of working at Hollyhock.

We are committed to equity, diversity, and inclusion, and strongly encourage applicants of all genders, cultural backgrounds, sexual orientations, abilities, and lived experiences to apply.

ROLE PROFILE

As
Development Officer
, you are a cornerstone of Hollyhock's lean fundraising team. You are responsible for the operational, administrative, and stewardship systems that ensure fundraising efforts are accurate, ethical, and relationship-centred.

You oversee the full lifecycle of donor engagement—from gift processing and acknowledgements to reporting, stewardship, and systems optimization—so that donors feel valued, fundraising data is trusted, and the organization can grow sustainably. Your work enables senior fundraising staff to focus on strategy and relationship-building, knowing that the operational foundation is strong.

KEY RESPONSIBILITIES

Donor Operations & Stewardship

• Process donations, pledges, and tax receipts accurately and on time
• Track and follow up on outstanding pledges and payments
• Execute Hollyhock's donor stewardship plan, including donor reports and briefing notes
• Maintain high-quality donor records in eTapestry and HubSpot

Development Systems & Reporting

• Maintain and improve fundraising systems, workflows, and documentation
• Produce regular and ad hoc reports to support fundraising strategy and forecasting
• Support optimization and integration of fundraising tools (eTapestry, HubSpot, Asana, Google Workspace)
• Assist with U.S. donation processing, tax receipting, and fund flows
• Track fundraising metrics and contribute to internal dashboards

Grants & Sponsorship Support

• Manage grant and sponsorship calendars, deadlines, and reporting requirements
• Support the drafting, submission, and tracking of grant and sponsor applications and reports
• Assist with sponsorship administration, including proposals, contracts, and reporting

Campaigns, Communications & Events

• Coordinate production of fundraising materials in Canva, following templates and brand guidelines
• Support fundraising campaigns with outreach, follow-up, and data tracking
• Assist with donor appreciation materials and acknowledgements
• Support fundraising event logistics, including invitations, RSVPs, pledge tracking, and follow-up

WHO WE ARE LOOKING FOR

• 2–5 years of experience in fundraising administration, development operations, or a related role
• Experience working with donor databases or CRM systems (eTapestry and/or HubSpot preferred)
• Exceptional attention to detail and strong organizational skills
• High level of comfort handling sensitive information with discretion and confidentiality
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a dynamic, seasonal fundraising environment
• Comfort following up on financial commitments by phone or email in a donor-centred, professional way
• Proficiency with Google Workspace, Canva, Asana, and Slack; experience with dashboards and reporting an asset
• A values-aligned, trustworthy self-starter motivated by purpose-driven work

POSITION DETAILS

Position:
Philanthropy / Development Officer

Reports to:
Director of Development & Impact

Start Date:
March 1, 2026 (or sooner if available)

Term:
4 days per week (32 hours), permanent

Location:
Remote from Vancouver / Vancouver Island regions or in-person on Cortes Island

(Remote role requires 1–2 trips per year to Cortes Island)

Compensation:
$50,000–$54,000 annually (4-day work week; $30–$33/hour)

Benefits include:

• Health benefits (medical, dental, counselling)
• Wellness days and paid vacation
• A complimentary Hollyhock program annually
• Hollyhock discounts for you and your family

To apply
, please submit your cover letter and resume to
Jodi Peters at

.