asset management program analyst

About the organization

CHFBC is a non-profit organization and the parent company that serves as the umbrella organization for this group of related enterprises, i.e. COHO Management Services and Community Land Trust (CLT). Our mission is to unite, represent, and serve our members to promote better housing conditions in BC. Our programs includes Member Engagement & Communications, Planning and Renewal, Co-op services, Education, Government Relations, and Group Buying. All of this, so that we can secure affordable housing for our present and future generations.

About the role

We are currently looking for an Asset Management Program Analyst (AMP Analyst) – someone who is an integral member of the team responsible for providing long-term planning services to member co-ops and community housing partners. The Asset Management Program Analyst (AMP Analyst) is an integral member of the Co-op Services team, and communicates with co-op boards, external contractors and other team members to develop comprehensive long-term plans for each client.

The team contributes to plan analysis, develops renewal and financing schedules, document management, drafting the AMP report, and presenting the plan to the client. Where necessary, the AMP Analyst will assist with implementation which may include preparing for financing, assisting the co-op in obtaining approvals, member education and setting the stage for major construction.

Additionally, the AMP Analyst may assist co-ops with energy benchmarking exercises and applying for grants both for studies and construction support. The AMP Analyst ensures that the program is delivered in accordance with contract terms and the standards of the Federation.

If you are someone who is as comfortable with numbers as they are talking to co-op board members, apply today

What you'll do

The AMP Analyst will have a range of duties and responsibilities, including, but not limited to the following:

• Review and analyze engineering reports prepared by external consultants
• Liaise with co-op representative(s) and administrative staff to gather required documentation, digitize and format documentation (where necessary) and organize for use by contracted professionals
• Develop long-term strategies for capital renewals and how co-ops can pay for required work
• Collaborate with other team members during the development of long-term strategies, taking into consideration co-op finances, legal obligations and client preferences
• Draft asset management plan reports based on Federation templates and standards
• Attend co-op board meetings and promote the program and assist co-op boards in understanding the requirements of the asset management program
• Attend co-op meetings and present workshops for individual client co-ops (which may involve meetings outside regular office hours and some travel)
• Assist with maintaining of databases, spreadsheets, templates and other files
• Provide updates to the Co-op Services Director and others on the status of each asset management plan anticipating problems that may arise that will impact the Federation's relationship with the co-op or contracted professionals.
• Assist client with implementation of major construction projects by:
  • Preparing cash flow projections that can be reviewed by potential lenders or regulatory bodies (such as CMHC, The Agency for Co-operative Housing and BC Housing)
  • Working with the co-op to tender for project management services
  • Assisting with scoping of project
  • Commissioning an appraisal or other ancillary reports
  • Helping select a quantity surveyor
  • Providing general information about construction processes
  • Providing other services as the long-term planning services evolve and supporting government relations efforts involving spreadsheets
• Support CHF BC's energy benchmarking and sustainability initiatives that connect to asset management planning
• Maintain a current understanding of incentive and funding programs applicable to housing co-ops and assist co-ops with applying for funding programs

What you bring

• Post-secondary diploma in business administration, building sciences, project management or equivalent experience
• Minimum of three (3) years of experience writing and editing documents
• Familiarity with building condition assessments and financial forecasting
• Reserve planning designation is highly desirable (CRP, ARP, etc.)
• Familiarity implementing major construction projects or a background in building science is preferred
• Knowledge of customer relationship management systems (such as Salesforce)
• Proficient in MS Office Suite of Applications
• Strong presentation and communication skills (verbal and written)
• Effective problem solving and conflict resolution skills
• Creative problem solver and open to new ideas with strong multi-tasking and organizational skills
• Excellent writing, proof-reading and presentation skills
• Ability to communicate with, and present complex information to, a variety of audiences including excellent written and interpersonal skills necessary for achieving goals and resolving conflicts
• Ability to understand financial data and draw conclusions
• Exposure to the co-op housing sector (working, living or volunteering) or in other co-op enterprises, or willingness to learn about the co-op sector, and experience with buildings is definitely an asset
• Excellent interpersonal skills
• Experience in non-profit accounting/finance within a non-profit organization in BC would be considered an asset

What's in it for you

• Vacation pay
• Statutory Holidays
• Christmas closure days
• Monday to Friday work week
• Competitive compensation – we are a Living Wage employer
• The opportunity to work with a great Finance team

Conditions of employment

This position is based at the Housing Central office with an option to work from home; more details to be provided during the interview. The incumbent will be exposed to confidential information such as employee wages, medical conditions and other sensitive material. There is an expectation to maintain a high level of confidentiality in this role. We foster a work environment that is inclusive and diverse, where people can be themselves. Every perspective and lived experience is valued so that together, as a co-operative, our interactions with members and the public embodies respect and a sense of belonging.

Equity, Diversity and Inclusion

CHF BC is an equal opportunity employer. We hire based on merit and are strongly committed to equity, diversity and accessibility. Upon request accommodation will be provided throughout the recruitment, selection and/or assessment process to applicants with disabilities. We value diversity and encourage applications from individuals of all backgrounds and experiences.

We thank all applicants for their submissions, however, only persons selected for an interview will be contacted.

Compensation Range: CAD $64,331-$79,516 (based on 35 hours per week)