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Office Coordinator

1 hour ago

Vancouver, British Columbia, Canada Gentle Fawn Full time

About the Company

Gentle Fawn is a women's fashion brand that designs feminine, effortless pieces, perfect for your everyday wardrobe. Since 2003, we've been committed to developing quality fabrics & timeless designs, in a collaborative and creative environment.

About the Role

As the Office Coordinator you will embody and promote our company culture whilst maintaining an efficient, pleasant, and organized office environment. We are looking for an energetic professional who doesn't mind wearing multiple hats and is skilled with administrative duties. If you love people, fashion and organization, we want to hear from you

Responsibilities

  • Oversee general reception responsibilities
  • Assist with receiving and preparing courier packages
  • Work directly with building manager and strata as needed
  • Maintain internal tracking documents for supplies, hardware etc
  • Manage and order all office and sanitation supplies
  • Co-ordinate the disposal of excess materials, including garbage, cardboard, fabric etc
  • Manage office organization, cleanliness, efficiency and appearance
  • Main contact for IT: ensure training modules are up to date, assist with maintenance & trouble shooting
  • Manage third party invoices and CC statements. Provide coding to accounting in a timely manner
  • Manage third party services including cleaners, parking and IT as needed
  • Supports CEO with weekly company huddles notes and projects as needed
  • Manage events committee and wellness program ensuring company culture and staff engagement is maintained
  • Update company voicemail greeting - ensure it's up to date during office closures
  • Communicate office updates to staff
  • Assist with sample sale prep and distribution of left over units to charity
  • Manage first aid and office safety protocols
  • Provide support with onboarding & offboarding new hires
  • Post job openings on Linked In and forward resumes to hiring manager

Qualifications

  • Completion of a Post Secondary education
  • Computer skills; proficiency in MS Office and Excel
  • Excellent analytical, written, organization, communication, and interpersonal skills
  • Clear communication, excellent phone demeanor and willingness to speak to people on the phone
  • At least 1 year experience of demonstrated success in an office setting
  • Ability to multitask and work to deadlines in a team-based environment
  • Proactive thinker and innovative problem solver who is patient and comfortable dealing with issues as they arise
  • Ability to work independently and thrive in a fast-paced environment

Thank-you for your interest in GENTLE FAWN Only shortlisted applicants will be contacted.

TO APPLY

Email your resume and cover letter to with the subject line:

"Office Coordinator Application – YOUR FIRST AND LASTNAME"