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Councillor's Assistant, Executive Assistant

2 weeks ago

Ottawa, Ontario, Canada City of Ottawa Ville d'Ottawa Full time $60,000 - $90,000 per year

Requisition ID: 19957

Department: Ottawa

Service: City Council

Branch: Elected Representatives

Employment Type: 1 Temporary Full Time Position (Up to November 14, 2026)

Work Hours: 35 hours per week

Affiliation: Non Union/Non MPE

Salary Information: Salary commensurate with education and experience.

Location: City Hall,110 Laurier Avenue West

City: Ottawa, ON

Job Category: Administrative and Support Services

Application Close: 02/12/2025
Job Summary
The Executive Assistant is responsible for managing all administrative, operational, and communications functions of the Councillor's Office. This position provides strategic and confidential support to the Councillor in advancing policy priorities, coordinating staff, and ensuring efficient and professional service to constituents.

Description Of Responsibilities

  • Manage the day-to-day operations of the Councillor's office, including scheduling, budget monitoring, and workflow management.
  • Supervise and coordinate the work of staff and volunteers, assigning priorities and ensuring deadlines are met.
  • Serve as the principal liaison between the Councillor, residents, City staff, community associations, and external partners.
  • Draft and edit correspondence, reports, speeches, and briefing materials.
  • Conduct research and prepare background summaries to support Council and Committee work.
  • Manage constituent case files and ensure timely responses to inquiries.
  • Oversee communications activities, including newsletters, media requests, and public engagement.
  • Support the organization of community events, public consultations, and outreach initiatives.
  • Ensure compliance with City of Ottawa administrative policies, financial guidelines, and information management standards.

Education And Experience
University degree in Political Science, Public Administration, Business, Communications, or a related discipline.

Minimum of three (3) years of progressively responsible experience providing executive or administrative support, preferably in a political or government office.

Supervisory or management experience considered a strong asset.

Knowledge, Skills And Abilities

  • Sound understanding of municipal governance and Council/Committee procedures.
  • Exceptional writing and communication skills.
  • Strong organizational and leadership abilities with proven experience managing competing priorities.
  • Discretion, judgment, and political acuity when dealing with confidential or sensitive matters.
  • Proficiency with Microsoft Office and digital communications platforms.
  • Bilingualism (English/French) is an asset, but not required.

What You Need To Know

  • Language Requirement: English oral, reading, writing required.
  • Driver's License Requirement: A valid Ontario unrestricted G class driver's license (or provincial equivalent) with no more than 6 demerit points accumulated
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre (email: ) at , extension 47411 Employee Service Centre at extension 12211 or via email at esc- .