Accounts Receivable

Accounts Receivable & Invoicing Coordinator

Location: Edmonton, AB (On-Site Only)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Employment Type: Full-Time, Permanent

Start Date: January

Benefits: Eligible after 90 days

Reports To: Darren

Placement Fee: 20%

Guarantee: 90 Days

Payment Terms: Net 45

About the Role

Our client is seeking a highly organized and assertive Accounts Receivable & Invoicing Coordinator to join their fast-paced construction operations team. This is a brand-new role, created to support growing demand and provide tighter financial oversight across multiple unionized, seasonal projects.

This position is ideal for someone who thrives in a busy, deadline-driven environment, understands the pace and complexity of construction operations, and brings a disciplined, proactive approach to billing, AR, tracking hours, and following up with clients.

This is an in-office role only due to the close connection required with Operations, Project Managers, and field data.

Key ResponsibilitiesInvoicing & Billing

• Aggregate job data from Operations and Project Managers to create accurate invoices.
• Prepare, review, and issue invoices for fixed-price and time-and-materials projects.
• Understand project-specific nuances and ensure billing aligns with contractual requirements.
• Compile supplier invoices, backup documentation, and project cost data for billing packages.
• Manage unique and custom billing scenarios typical to construction and union environments.

Accounts Receivable

• Manage full-cycle AR, including issuing invoices, tracking aging, and maintaining clean records.
• Follow up with clients regularly regarding outstanding payments.
• Confirm payment dates, chase overdue accounts, and escalate when required.
• Reconcile payments and ensure they are applied accurately and on time.
• Maintain proactive communication with clients and internal teams.

Data Management & Software

• Maintain job hours and field data — currently tracked through Excel.
• Support implementation and adoption of new systems:
• HeavyJobs (fixed-price job management)
• ClearStory (time-and-material billing)
• Ensure accurate data entry, reporting, and cross-functional consistency.

Operational Support

• Work closely with Operations to ensure all required job details, hours, and cost info are complete.
• Maintain well-organized invoicing records, job files, and backup documentation.
• Support busy seasonal periods (limited time off during peak months).
• Communicate directly and professionally with clients, suppliers, and internal teams.

Qualifications

• 2+ years of experience in accounts receivable, invoicing, billing, or financial administration, ideally in:
• Construction
• Industrial
• Manufacturing
• Or other high-volume, project-based industries
• Experience with union environments or seasonal work cycles is an asset.
• Strong Excel skills — able to manage hours tracking, data aggregation, and basic formulas.
• Familiarity with job-costing, T&M billing, or project-based invoicing is strongly preferred.
• Experience with HeavyJobs, ClearStory, or similar software is an asset, but not required.

Who You Are (Personality & Work Style)

• Direct communicator — comfortable asking for clarity and pushing for information.
• Highly organized, structured, and detail-driven.
• Persistent and proactive — not afraid to chase payments or follow up multiple times.
• Thick-skinned and able to take coaching/criticism constructively.
• Self-starter with a "get it done" attitude.
• Thrives in a busy, fast-moving construction environment.
• Accountable, reliable, and able to manage competing priorities.
• Understands the pace and dynamics of unionized crews and seasonal workloads.

Candidates who have interest in the following areas may be a good fit Accounts Receivable
• Construction Invoicing
• AR Coordinator
• Billing Specialist
• Time and Materials Billing
• Project-Based Invoicing
• Job Costing
• Union Construction Accounting
• Edmonton Construction Jobs
• HeavyJobs
• ClearStory
• Project Cost Administration
• In-Office Accounting Jobs

Job Types: Full-time, Permanent

Pay: $51,000.00-$56,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Application question(s):

• Do you have experience in environmental consulting, drilling (water well, environmental, or geotechnical), or technical industrial supply?
• Are you able to work 100% on-site in Edmonton, Monday to Friday from 8:00 AM to 5:00 PM?

Work Location: In person