Executive Assistant

2 weeks ago

Mississauga, Ontario, Canada Options Consulting Solutions Full time

EXECUTIVE ASSISTANT

TEMPORARY (12M)

MISSISSAUGA, ON/HYBRID (BY PEARSON AIRPORT)

Are you someone with high levels of accuracy and know how to handle confidential information?

Do you have experience supporting executives and love to keep progress on track?

The Company

Our client is a dynamic and forward-thinking organization dedicated to empowering professionals with the skills and knowledge they need to succeed.

Company Perks and Rewards

  • Competitive pay rate ($38 - $41.50 per hour)
  • Hybrid work environment (Tuesdays in office plus 2 other days onsite required)
  • A collaborative, supportive team environment
  • Opportunity to make a meaningful impact on professionals' development
  • Flexible work arrangements, based on role requirements

The Job

The Executive Assistant provides high-level administrative and operational support to three HR Directors. This role is critical to keeping leadership organized, informed, and operating efficiently in a fast-paced, hybrid environment. You will:

  • Review and evaluate office procedures with a focus on innovation, efficiency, and continuous improvement; recommend and implement enhancements as appropriate
  • Manage schedules and coordinate departmental meetings, special events, and offsites, including logistics, room bookings, invitations, notices, and catering
  • Prepare meeting materials such as agendas, presentations, and minutes; track and follow up on action items
  • Provide financial and administrative support, including budgeting assistance, expense tracking, and invoice processing
  • Prepare and process requisitions, releases, invoice payments, expense reports, and monthly operating expense tracking
  • Coordinate and support projects across the department, including event planning and contract-related activities
  • Establish and maintain strong working relationships with internal and external stakeholders
  • Collaborate closely with the Executive Assistant, receiving direction and providing support on department-wide projects and initiatives
  • Respond to internal and external requests for assistance, directing inquiries appropriately
  • Act as a professional ambassador for the department with employees, leaders, vendors, and external partners
  • Maintain departmental records using SharePoint and other records retention systems in accordance with company policy

What you bring to the job

You are someone with strong organizational, time-management, and prioritization skills and maintain a high level of discretion and professionalism with confidential information. You also come with:

  • Completion of secondary school, or an equivalent combination of education and relevant experience
  • Minimum of 3 years of office administration experience supporting a senior-level office
  • Demonstrated experience working in a customer-centric environment
  • Strong communication, organization, and time-management skills
  • Ability to obtain and maintain Transportation Security Clearance

Qualified job seekers are asked to apply with attention to Shannan Willoughby.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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