Administrative & Accounting Assistant

2 days ago

Saskatoon, Saskatchewan, Canada ANDRITZ Full time $40,000 - $60,000 per year

Job description:

ANDRITZ has an immediate opportunity for an Administrative & Accounting Assistant in our Saskatoon location. The Administrative & Accounting Assistant will provide essential support with a primary focus on accounting tasks and additional administrative responsibilities. This role ensures smooth day-to-day operations by assisting the management team and maintaining accurate records.

What You Will Be Doing

Here's an overview of your responsibilities and how you can leverage your expertise:

  • Provide general administrative support, including mailing, scanning, faxing, and copying.
  • Manage incoming correspondence: open, sort, and distribute.
  • Perform data entry and document scanning.
  • Answer and direct phone calls in a professional manner.
  • Prepare, edit, and format documents such as correspondence, reports, memos, and emails.
  • Maintain office supply inventory and coordinate replenishment as needed.
  • Process daily hours in SAP and verify entries with the timekeeping software and shop supervisor.
  • Update timesheet spreadsheets and assist with payroll accuracy.
  • Maintain vacation and banked time records, including earned days off, allowances, and LOA tracking.
  • Monitor and reconcile banked time balances and related records.
  • Calculate and report union dues monthly.
  • Monitor and maintain field service costs.
  • Prepare customer invoices and intercompany billing.
  • Match and reconcile paperwork, invoices, purchase orders, and packing slips.
  • Enter invoices for payment and attach scanned copies to corresponding POs.
  • Record freight and brokerage charges to sales orders.
  • Prepare monthly labor reports and absence reporting.
  • Coordinate charitable initiatives and related activities.
  • Perform other duties as assigned.
  • Adhere to and actively promote the ANDRITZ 8 Life-Saving Rules in all work activities.
  • Embody, demonstrate, and reinforce the #1ANDRITZway core values and behaviors and promote a positive work environment.

What We Have to Offer

In exchange for your commitment, we offer the following:

  • A dynamic and innovative work environment where your expertise and ideas are valued
  • Financial support for professional development and certifications
  • Compensation that increases with capability and expertise and a comprehensive benefits package, including company-matched retirement plan and a Health Spending Account
  • Paid maternity and parental leave program to support employees during this significant and exciting life event
  • Competitive paid-time-off policies that includes vacation, paid holidays, and sick days
  • A positive and collaborative culture that focuses on our core values and behaviors
  • Regular company events and social activities to foster camaraderie

What We're Looking For

When selecting candidates, we will be looking for the following essential skills, abilities, and experience:

  • High school diploma with equivalent experience; post-secondary certificate or diploma preferred.
  • Valid driver's license with a clean driving record.
  • Strong sense of urgency and attention to detail.
  • Excellent organizational and time management skills.
  • Ability to manage multiple tasks accurately with strong problem-solving skills.
  • Trustworthy, dependable, and ethical.
  • Strong teamwork and collaboration skills.
  • Proficiency in Microsoft Word and Excel.
  • Experience with ERP systems (SAP preferred).

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