Administrative Assistant

7 days ago

Saskatoon, Saskatchewan, Canada RST Maintenance Lp Full time $40,000 - $56,000 per year

About Us:

RST Maintenance, LP is a dynamic and growing snow removal and landscaping business known for our commitment to excellence, efficiency, and client satisfaction. We are seeking a highly organized and experienced Office Administrative Assistant to join our team and serve as the operational backbone of our office.

Job Summary: You will be responsible for all front-office activities, assisting management, handling client and employee communication, and supporting key functions such as payroll, invoicing, scheduling, and bookkeeping support. You will serve as the central point of contact between the office, clients, and field crews.

Office: Oversee daily office operations, maintain organized digital and paper records Act as a liaison between field crews, clients, and management Coordinate schedules and monitor job status updates.

Payroll & Timesheet: Process employee and subcontractor timesheets Assist with payroll preparation and reporting. Track hours, overtime, and job allocations

Bookkeeping Support: Assist with invoicing, billing, accounts payable/receivable Enter transactions in accounting software (e.g., Xero), reconcile statements and maintain financial records

Client & Employee Communication: Follow up with clients, schedule services, and resolve complaints

Help maintain a positive and professional company image

Administrative Duties: Answer and direct incoming calls and emails Greet visitors and maintain a professional front office Prepare work orders, quotes, and job documentation Order supplies and maintain office cleanliness and organization

Manage daily office functions independently with little supervision.

Prioritize and manage multiple responsibilities efficiently in a fast-paced environment.

Qualifications:

Experience: Minimum 5 years of on-the-job administrative experience, preferably in the trades, construction, landscaping, or similar fields.

Skills:

Strong communication and interpersonal abilities

Proficiency in office software (Microsoft Office, Google Workspace, Xero preferred or similar accounting software)

Excellent organizational and multitasking skills

Ability to handle confidential information professionally

Strong problem-solving skills and the ability to think on your feet

Independence:

Must be self-motivated, reliable, and able to work independently without constant supervision.

Preferred Assets:

Experience in the snow removal or landscaping industry

Familiarity with subcontractor and seasonal staffing operations

Basic knowledge of health and safety regulations in the field

Basic knowledge of WCB and OH&S procedures and filings

Work Environment: Office-based role with occasional communication during off-hours (particularly during winter storms) Must be adaptable to changing priorities and urgent situations during peak seasons

Compensation & Benefits: Competitive salary based on experience Benefits available after probation period

Job Type: Full-time

Pay: $15.35-$20.00 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking

Work Location: In person

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