Office Manager/Bookkeeper

Job Summary

TOP GUN HD LTD. is excited to be opening a new mechanical services shop in Lac La Biche, Alberta in the coming month.

We are a high-performance heavy-duty mechanical operation dedicated to delivering top-quality service and exceptional customer care. As we expand from our existing mobile mechanical services, we are looking for a motivated, detail-oriented Office Manager to oversee daily office operations and provide advanced bookkeeping and invoicing support. If you thrive in a dynamic shop environment and take pride in keeping operations running smoothly, we want to hear from you

KEY RESPONSIBILITIES

Bookkeeping & Financial Duties

• Perform full-cycle bookkeeping using accounting software (Quick Books)
• Process accounts payable/receivable, reconcile accounts, and manage financial records
• Prepare and send customer invoices accurately and on time
• Take payments from customers on site
• Track expenses, purchase orders, and service records
• Assist with payroll processing and financial reporting as needed

Office Management & Administration

• Oversee daily office operations, ensuring a seamless workflow and a professional environment
• Act as the primary point of contact for customers, vendors, and internal staff
• Manage incoming calls, emails, scheduling, and general inquiries
• Maintain filing systems, documentation, and office supplies
• Support management with internal communication, reporting, and coordination
• Supervise administrative staff and receptionists providing training and development opportunities
• Manage scheduling for meetings, appointments, and company events to optimize team productivity
• Coordinate vendor relationships for office supplies, maintenance services, and equipment repairs
• Handle human resources functions such as onboarding new employees, maintaining personnel records, and supporting employee relations
• Administer payroll processing to ensure accurate compensation delivery
• Manage budgeting processes for office expenses, supplies, and events to maintain financial health
• Oversee front desk operations including multi-line phone systems, greeting visitors with professionalism and courtesy
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
• Plan and coordinate office events or team-building activities to foster a positive work culture
• Ensure compliance with office policies and procedures while promoting a safe work environment
• Assist with job costing, service documentation, and data entry
• Maintain organized records for mechanical shop operations
• Support the management team with administrative tasks and project coordination

Qualifications

• Proven experience in office management in shop based environment or administrative leadership roles with supervising experience required.
• Strong proficiency in QuickBooks for payroll and bookkeeping tasks
• Excellent schedule management skills with the ability to prioritize multiple tasks effectively
• Experience managing vendor relationships and negotiating contracts
• Knowledge of human resources practices including onboarding, employee records management, and payroll processing
• Demonstrated ability in budgeting, financial tracking, and expense management
• Prior experience working in medical office management or similar healthcare environments is a plus
• Exceptional communication skills—both verbal and written—with a professional phone etiquette approach
• Outstanding organizational skills with keen attention to detail in filing, record-keeping, and calendar management
• Ability to handle clerical tasks efficiently within a fast-paced setting while maintaining accuracy
• Familiarity with multi-line phone systems and front desk operations required
• Capable of training staff members on office procedures and fostering team development

Join us as an Office Manager to lead our administrative team with energy and precision.

Your expertise will help create an efficient workspace where our team can thrive

Job Types: Full-time, Permanent

Pay: Up to $70,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Work Location: In person