Administrative Assistant
3 days ago
About Us
We are a premier cybersecurity consultancy, blending advanced offensive and defensive strategies to safeguard our customers.
Large enterprises from a range of industries trust us for advanced adversarial emulation and for critical support in managing their cyber frameworks. Governments trust us with classified projects, relying on our precision and discretion to handle sensitive information securely.
We're a small group that makes a big impact. Our deep technical expertise and our commitment to clients continues to fuel our success, and with success comes growth – we're currently searching for a driven, highly organized, super detail-oriented Administrative Assistant.
This is a remote position, and an outstanding opportunity to join an accelerating startup in a role that's crucial to the company's continued success.
Key ResponsibilitiesCoordinate the review, revision and execution of legal agreements insurance documents, purchase orders, and others.Support our consulting practices with project administration and coordination.Manage executive calendars, appointments, and meetings.Coordinate travel logistics and prepare detailed itineraries.Handle emails, phone calls, internal and external communications.Prepare reports, analyses and presentations on operational processes and expenses.Monitor and organize office supplies, collaborating with colleagues as necessary. Coordinate mailing and shipment of equipment and documents, e.g., laptops.Lead the planning and execution of internal and external-facing events, including booking sites and travel, coordinating with vendors, and helping to represent the company at trade shows and conference.Process Canadian Government Security Clearance as the Alternate Company Security OfficerManage communications with post-secondary co-op program coordinators. Update company website and LinkedIn page in coordination with Sales and Marketing. Lead or support other administrative initiatives.Candidate Profile
As an ideal candidate, you're an admin professional with the capacity, drive and polish to support our executive team and streamline our administrative functions. Though supporting executives isn't a significant element of the role, we're searching for a candidate with an EA skillset.
Key Qualifications2-4 years of proven experience in administrative support roles, preferably in technology companies.Strong organizational skills with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously, in a remote work environment.Experience coordinating legal and operational documents, such as contracts, insurance forms, and purchase orders.Project coordination abilities, particularly in support of consulting or client service teams.Advanced calendar management skills, including scheduling across time zones for executives and team members.Skilled and experienced in travel planning and shipping logistics.Outstanding communication and interpersonal skills, and acute attention to detail. Proficiency in preparing operational reports, data summaries, and executive-level presentations.Event planning skills, including vendor coordination.Basic content management and social media skills, especially updating company websites and LinkedIn pages.Initiative-driven, capable of leading or supporting various administrative projects independently.Tech-savvy, with advanced proficiency in Microsoft Office.Discretion and professionalism, especially when handling confidential documents and executive communications.
-
Administrative Assistant
14 hours ago
Remote, Canada Grateful Administrative Assisting Full timeIndependent Contractor / Freelance Administrative AssistantGrateful Administrative Assisting (Remote)Position Type: Independent Contractor / FreelanceLocation: RemoteHours: Flexible; no guaranteed minimum hoursAbout Grateful Administrative AssistingGrateful Administrative Assisting provides remote administrative and operational support to mental health...
-
Administrative Assistant
1 week ago
Remote, Canada ishot.ca Enterprises Ltd. Full timePosition: Part-Time Administrative Assistant (Remote) Job Summary: ISHOT is a leading Real Estate Photography and Visual Media company in Vancouver. We are seeking a detail-oriented and organized individual to join our team as a Part-Time Administrative Assistant. This position is remote, allowing you to work from the comfort of your own home. As an...
-
Administrative Assistant
12 hours ago
Remote, Canada JM Wellness Services Inc. Full timePart-Time Administrative Assistant – JM Wellness ServicesAs a key member of our administrative team, you will play an important role in ensuring smooth day-to-day operations. This position involves connecting with our families and potential clients, and supporting the management teamKey ResponsibilitiesAssist with scheduling client appointments and...
-
Administrative Assistant
1 week ago
Remote, Canada Red Cedar Psychology, Assessment and Communication Services Full timeJob OverviewWe are seeking a part-time contracted organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations across three provinces, ensuring smooth day-to-day activities. This role requires strong customer service skills and proficiency in various administrative tasks,...
-
Administrative Assistant
2 weeks ago
Remote, Canada Gosselin Consulting Full timeCompany OverviewGosselin Health and Safety provides professional safety consulting, training, documentation, and compliance support to clients in construction, drilling, industrial, and high-risk work environments. We are seeking a detail-oriented, highly organized Administrative Assistant to support our growing Health & Safety operations and help ensure...
-
Administrative Assistant
14 hours ago
Remote, Canada Willow Full timeJob SummaryWe are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will have strong clerical skills, excellent communication abilities, and proficiency in various office software. This role involves managing daily administrative tasks, providing exceptional customer service, and ensuring...
-
Administrative Assistant
12 hours ago
Remote, Canada In Kawaii Shop LTD Full timeJob Posting: Administrative AssistantCompany: Cenovus EnergyWho we are:At Cenovus Energy, we're more than just an integrated energy company. We're a team of innovative, passionate, and responsible people committed to delivering energy in a safe, sustainable, and responsible way. Our culture is built on strong values, collaboration, and a focus on operational...
-
Administrative Assistant
13 hours ago
Remote, Canada Wildrose Gardening Full timeAdministrative Assistant Job Description 2026Position: Accounts Receivable Clerk / Administrative AssistantIntroductionWildrose Gardening is a prominent full-service landscaping company serving the Greater Toronto Area since 1983.We take pride in providing outstanding service to our clients, many of whom we have had the honour to service long-term.We are...
-
Administrative Assistant
2 weeks ago
Remote, Canada Ever-Clear Window Cleaning Full timeWe are seeking a reliable and confident Administrative Assistant to support our growing operations. This is a fully remote position, starting part-time, with the intention of transitioning into a full-time salaried role for the right candidate.This is a communication-focused role suited to someone who is organized, professional, and comfortable interacting...
-
Administrative Assistant
14 hours ago
Remote, Canada Maestro Talent Solutions Inc. Full timeOverview:We are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff and visitors alike. The ideal candidate will be energetic, detail-oriented, and possess a strong foundation in office management, clerical tasks, and...
