Administrative Assistant

4 days ago

Remote, Canada Willow Full time

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will have strong clerical skills, excellent communication abilities, and proficiency in various office software. This role involves managing daily administrative tasks, providing exceptional customer service, and ensuring smooth office workflow. Experience with medical or dental offices, QuickBooks, and Google Workspace is highly desirable. The position offers an opportunity to work in a professional environment where organizational skills and attention to detail are valued.

Responsibilities

  • Perform data entry and maintain accurate records using Microsoft Office and Google Workspace applications
  • Manage multi-line phone systems and handle incoming calls with professional phone etiquette
  • Greet visitors at the front desk and direct inquiries appropriately
  • Schedule appointments, coordinate meetings, and maintain calendars
  • File documents both electronically and physically to ensure easy retrieval
  • Assist with bookkeeping tasks using QuickBooks and other accounting software
  • Support customer service efforts by responding to inquiries and providing support via phone or email
  • Proofread correspondence, reports, and other documents for accuracy and clarity
  • Support medical or dental office operations, including patient check-in/check-out processes and insurance documentation if applicable
  • Perform general clerical duties such as photocopying, faxing, mailing, and organizing supplies

Requirements

  • Proven clerical or administrative experience, preferably in a medical or dental office setting
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
  • Strong computer skills with the ability to learn new software quickly
  • Experience with QuickBooks or bookkeeping is a plus
  • Excellent organizational skills with the ability to prioritize tasks effectively
  • Strong written and verbal communication skills with professional phone etiquette
  • Ability to handle multiple tasks simultaneously while maintaining attention to detail
  • Data entry skills with high accuracy and typing proficiency
  • Previous experience working at the front desk or handling multi-line phone systems is preferred
  • Knowledge of medical or dental office procedures is advantageous but not required

Job Type: Full-time

Pay: $17.75-$31.74 per hour

Work Location: Remote

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