Human Resources Assistant

At Amaranth Whole Foods Market, we're more than just a grocery or supplement store; we're your family-owned whole foods market. Since 1994, we've been proudly serving Alberta communities with locally sourced foods and wellness products that support healthy living. With four locations across the province, Amaranth continues to grow while staying true to our roots, caring for our community and providing the transparency our customers value most. We believe that healthy lifestyles start at home, and our mission is to deliver an outstanding experience every day, one person at a time. If you're a motivated individual who strives to help others and provide exceptional service, we encourage you to apply

Position Overview

The Human Resources Assistant plays a vital support role at Amaranth, providing administrative and organizational assistance to the Human Resources Manager.

Vision

At Amaranth we are driven to nourish the health of our community. We do this through intentional choices, natural and organic goods, and local connections.

Mission

To provide an outstanding experience every day on person at a time.

Values

Amaranth is a values driven organization starting with how we hire right through to how we measure our work and hold our teammates accountable. We wear our values on our sleeves, on our walls and computer backgrounds. They are:

● We serve others,

● We are welcoming,

● We are accountable,

● We value sustainability,

● We seek first to understand,

● We are solution oriented & growth focused.

Priority Accountabilities

These are the outcomes the team member is accountable for, as outlined in the accountability chart. These outcomes include but are not limited to:

● HR Administrative Support: Handling general office duties such as maintaining electronic employee records and drafting documents.

● Recruitment and Onboarding: Assist with job postings, screen applications, schedule interviews, conduct background checks, and coordinate the onboarding process for new employees.

● Employee Records: Maintain the phone and email lists,

● Training: Update employee file for completed quizzes, schedule

● Compliance & Confidentiality: Maintain confidentiality and integrity in managing sensitive employee information and ensure documentation complies with organizational policies and regulatory requirements.

Secondary Accountabilities

These accountabilities support the effective completion of the Priority Accountabilities:

● Regularly remind management and team members of key HR deadlines (e.g., 100-day check-ins, performance reviews, training completion).

● Support ongoing HR projects, including creating and distributing training materials or HR related communications.

● Maintain organized and up-to-date Occupational Health and Safety (OHS) documentation, ensuring compliance standards are met.

● Facilitate inter-store communication regarding HR initiatives or training sessions.

Tactical Responsibilities

These are the processes that the team member is responsible for executing:

● Prepare HR-related documents such as employment contracts, offer letters, and disciplinary notices as requested.

● Schedule and coordinate HR-related meetings and interviews.

● Assist with onboarding and orientation logistics, including tracking completion of new hire paperwork and training.

● Support employee offboarding processes, ensuring necessary documentation is completed accurately and in a timely manner.

Qualifications and Attributes:

● Excellent organizational, interpersonal, and communication skills.

● Strong ability to handle confidential and sensitive information appropriately.

● Detail-oriented, organized, and able to manage multiple tasks simultaneously.

● Intermediate to advanced computer skills (Google Workspace, Microsoft Office, database systems).

● Knowledge of basic employment standards, HR practices, training and development, and OHS regulations is an asset.

● Previous experience in HR administration or related support role preferred.

Time Requirements:

● Part-time hourly position, approximately 12 to 16 hours per week.

● Flexible availability required for occasional emergencies or time-sensitive matters.

● Irregular inter-store travel may occasionally be required.

Basic Physical Requirements:

● Extended periods of sitting or standing at a computer.

● Occasional lifting of files or materials up to 20 lbs.

● Repetitive tasks involving typing and use of computer mouse.

Incentives:

● Health Spending Account after waiting period served.

● Worker Saving Plan eligibility after waiting period served.

● Staff Discount of 30% off all regular priced Amaranth merchandise.

● Health First Product Discount – 40% off regular prices of all Health First products.

● Staff Purchase Credit of $3.00 for each shift worked (cannot be carried over or accumulated).

Job Types: Full-time, Permanent

Pay: $22.00-$23.50 per hour

Work Location: In person