OFFICE ADMINISTRATOR

POP Design Group Inc. – Calgary, AB

Part-Time · Approx. 20 hours/week · Flexible Hours

POP Design Group is an established interior design studio leading commercial and hospitality design projects across Western Canada. We're a small, creative, highly collaborative team — and we're looking for an incredibly organized, proactive, detail-driven Office Administrator / Studio Assistant to help keep our studio running smoothly.

If you love organizing, tidying, creating order, and supporting a busy design office with a wide variety of tasks — this role is for you.

About the Role

This is a part-time position (approx. 20 hours/week, flexible daytime hours), perfect for someone who:

• loves organizing and maintaining beautiful, functional spaces
• enjoys supporting a creative team
• takes ownership of their work
• thrives in a fast-paced environment
• has strong attention to detail
• is proactive and self-sufficient

This role is essential to the efficiency of our design team — you will become the anchor for our finishes library, office organization, scheduling support, and daily studio operations.

Key Responsibilities

Office + Studio Organization

• Maintain, tidy, and organize the finishes library and materials room
• Manage design samples: ordering, receiving, sorting, labeling, and returning
• Organize storage areas, meeting rooms, and communal spaces
• Ensure a clean, orderly, professional studio environment
• Assist with preparing materials for client meetings and presentations

Administrative Support

• Answer phones and greet clients, reps, couriers, and trades
• Receive deliveries; ensure samples and packages are routed correctly
• Filing, document organization, and digital file maintenance
• Organizing receipts and supporting bookkeeping prep
• Assist with forms, basic office paperwork, and data entry
• Light cleaning and daily tidy-up tasks to support office flow

Optional/Dependent on Experience

• Assist with simple social media or Instagram posts
• Help with creating or improving simple office systems
• Support marketing materials or project organization
• Assist with client file setup and internal file organization
• Support executive-level tasks depending on capability and interest

What We're Looking For

Required:

• Strong organization skills (this is the heart of the job)
• High attention to detail
• Ability to self-manage and stay ahead of tasks
• Prior office experience (design studio experience is an asset, not required)
• Professional communication and client-friendly demeanor
• Reliability, punctuality, and a strong work ethic
• Comfortable with light cleaning and hands-on tasks

Assets (not required but highly valued):

• Interest in interior design
• Experience with finishes, materials, or sample libraries
• Executive assistant or administrative support experience
• Marketing or social media familiarity
• Experience in fast-paced creative or construction-related environments

Compensation

Starting at $22/hour, depending on experience and skill set.

Why Join Us

• Flexible part-time hours
• A supportive, friendly, collaborative team
• A beautiful design studio environment
• Opportunity to grow into expanded responsibilities
• Meaningful work that keeps the studio operating smoothly
• A role where your organizational strengths will shine and be appreciated

How to Apply

Please submit:

• Your resume
• A brief note sharing why this role appeals to you and what makes you a great fit
• Any relevant experience with organization, office administration, or design-related work

We thank all applicants for their interest, though only those selected for interviews will be contacted.

Job Type: Part-time

Pay: From $22.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule
• On-site parking

Work Location: In person