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OFFICE ADMINISTRATOR

3 weeks ago

Calgary AB TH L, Canada c9-f39b-436a-a62e-605b54a3c712 Full time

POP Design Group Inc. – Calgary, AB

Part-Time · Approx. 20 hours/week · Flexible Hours

POP Design Group is an established interior design studio leading commercial and hospitality design projects across Western Canada. We're a small, creative, highly collaborative team — and we're looking for an incredibly organized, proactive, detail-driven Office Administrator / Studio Assistant to help keep our studio running smoothly.

If you love organizing, tidying, creating order, and supporting a busy design office with a wide variety of tasks — this role is for you.

About the Role

This is a part-time position (approx. 20 hours/week, flexible daytime hours), perfect for someone who:

  • loves organizing and maintaining beautiful, functional spaces
  • enjoys supporting a creative team
  • takes ownership of their work
  • thrives in a fast-paced environment
  • has strong attention to detail
  • is proactive and self-sufficient

This role is essential to the efficiency of our design team — you will become the anchor for our finishes library, office organization, scheduling support, and daily studio operations.

Key Responsibilities

Office + Studio Organization

  • Maintain, tidy, and organize the finishes library and materials room
  • Manage design samples: ordering, receiving, sorting, labeling, and returning
  • Organize storage areas, meeting rooms, and communal spaces
  • Ensure a clean, orderly, professional studio environment
  • Assist with preparing materials for client meetings and presentations

Administrative Support

  • Answer phones and greet clients, reps, couriers, and trades
  • Receive deliveries; ensure samples and packages are routed correctly
  • Filing, document organization, and digital file maintenance
  • Organizing receipts and supporting bookkeeping prep
  • Assist with forms, basic office paperwork, and data entry
  • Light cleaning and daily tidy-up tasks to support office flow

Optional/Dependent on Experience

  • Assist with simple social media or Instagram posts
  • Help with creating or improving simple office systems
  • Support marketing materials or project organization
  • Assist with client file setup and internal file organization
  • Support executive-level tasks depending on capability and interest

What We're Looking For

Required:

  • Strong organization skills (this is the heart of the job)
  • High attention to detail
  • Ability to self-manage and stay ahead of tasks
  • Prior office experience (design studio experience is an asset, not required)
  • Professional communication and client-friendly demeanor
  • Reliability, punctuality, and a strong work ethic
  • Comfortable with light cleaning and hands-on tasks

Assets (not required but highly valued):

  • Interest in interior design
  • Experience with finishes, materials, or sample libraries
  • Executive assistant or administrative support experience
  • Marketing or social media familiarity
  • Experience in fast-paced creative or construction-related environments

Compensation

Starting at $22/hour, depending on experience and skill set.

Why Join Us

  • Flexible part-time hours
  • A supportive, friendly, collaborative team
  • A beautiful design studio environment
  • Opportunity to grow into expanded responsibilities
  • Meaningful work that keeps the studio operating smoothly
  • A role where your organizational strengths will shine and be appreciated

How to Apply

Please submit:

  • Your resume
  • A brief note sharing why this role appeals to you and what makes you a great fit
  • Any relevant experience with organization, office administration, or design-related work

We thank all applicants for their interest, though only those selected for interviews will be contacted.

Job Type: Part-time

Pay: From $22.00 per hour

Expected hours: 15 – 25 per week

Benefits:

  • Flexible schedule
  • On-site parking

Work Location: In person