Administrative Assistant

2 weeks ago

Calgary AB TH L, Canada Premier Electrical Full time

Administrative Assistant – Small Electrical Service Company (Calgary, AB)

Job Type: Full-Time

Location: Calgary, Alberta

Industry: Electrical / Trades / Service

About Us

We are a small, fast-growing electrical service company providing residential and light commercial electrical work throughout Calgary and the surrounding area. We pride ourselves on reliable service, quality workmanship, and a friendly team environment. We are looking for an organized, proactive Administrative Assistant to help keep our operations running smoothly.

Position Overview

The Administrative Assistant plays a key role in supporting day-to-day operations, customer service, scheduling, and office administration. This position works closely with the owner, electricians, and customers to ensure jobs are coordinated efficiently and all office tasks are handled accurately and on time.

This is an ideal role for someone who is organized, adaptable, and comfortable working in a small business setting where responsibilities can vary.

Key Responsibilities

Administrative & Office Support

  • Manage incoming calls, emails, and customer inquiries.
  • Prepare estimates, invoices, and work orders when requested.
  • Maintain filing systems (digital and/or physical).
  • Track job documents, service reports, safety forms, and receipts.
  • Order office supplies, basic materials, and maintain inventory records.

Scheduling & Job Coordination

  • Schedule service calls, inspections, and project appointments.
  • Coordinate technician dispatching and daily job schedules.
  • Communicate appointment updates or changes with customers.
  • Confirm materials and equipment are prepared prior to jobs.

Customer Service

  • Provide friendly, timely responses to customer questions.
  • Follow up with customers on quotes, job progress, or payments.
  • Handle small billing issues, basic troubleshooting of concerns, and escalation when required.

Bookkeeping & Financial Support (experience optional—can be learned)

  • Assist with data entry, receipts, expenses, and job costing.
  • Support A/R and A/P tasks (entering bills, tracking payments).
  • Work with the company's accountant/bookkeeper during regular reporting periods.

Compliance & Safety Support

  • Maintain basic safety documentation (e.g., COR, safety forms, certifications).
  • Help track training renewals and required documentation for field staff.

Qualifications

  • Previous administrative or office support experience (trade or service industry experience is an asset).
  • Strong organizational skills with excellent attention to detail.
  • Comfortable multitasking and adapting to shifting priorities.
  • Strong communication skills (phone, email, customer service).
  • Proficient with Microsoft Office, Google Workspace, or similar tools.
  • Experience with industry software (Service Fusion, Jobber, QuickBooks, etc.) is an asset but not required.
  • Ability to work independently with minimal supervision.

Personal Attributes

  • Reliable, punctual, and trustworthy.
  • Friendly and professional when interacting with customers.
  • Willing to learn and take on new tasks as the company grows.
  • Positive attitude and a problem-solver.

Work Environment

  • Small office setting
  • Close collaboration with a small team
  • Flexible and varied workload
  • Opportunity to grow responsibilities as the business expands

Compensation

  • Competitive hourly wage based on experience
  • Paid vacation and statutory holidays
  • Opportunity for expanded responsibilities and pay growth
  • Optional benefits (if offered by your company)

Job Type: Part-time

Pay: $18.00-$22.00 per hour

Expected hours: 24 – 40 per week

Benefits:

  • Dental care
  • Extended health care
  • On-site parking

Work Location: In person

  • Accounting/Administrative Assistant

    4 days ago

    Calgary, AB TH L, Canada Csokonay & Edmunds Accounting Full time

    We are seeking a reliable, detail-oriented Administrative Assistant to support a senior accountant with day-to-day administrative and accounting-related tasks. This role is well-suited for someone who is highly organized, professional, and comfortable working closely with leadership.Key responsibilities include:Managing and responding to emails on behalf of...

  • Office Administrative Assistant

    5 days ago

    Calgary, AB TH L, Canada Concierge Care Calgary Full time

    Concierge Care Calgary is looking for a friendly, organized, and detail-oriented Administrative Assistant to join our growing team.This role is perfect for someone who enjoys variety, staying organized, and supporting a compassionate healthcare team. You'll play a key role in keeping our office running smoothly while supporting administration, scheduling,...

  • OFFICE ADMINISTRATOR

    3 days ago

    Calgary, AB TH L, Canada c9-f39b-436a-a62e-605b54a3c712 Full time

    POP Design Group Inc. – Calgary, ABPart-Time · Approx. 20 hours/week · Flexible HoursPOP Design Group is an established interior design studio leading commercial and hospitality design projects across Western Canada. We're a small, creative, highly collaborative team — and we're looking for an incredibly organized, proactive, detail-driven Office...

  • Administrative Assistant

    7 days ago

    Calgary, AB TE L, Canada Oviatt Contracting Full time

    ADMINISTRATIVE ASSISTANT - PART TIMEWHO WE ARE:OC Transport is an Alberta based transportation company that specializes in moving construction equipment. Most of the work is done locally in Calgary and the surrounding areas, but also to our neighbouring provinces.We also have a Bulk Product division where we offer dump truck/ gravel truck services locally.As...

  • Administrative Assistant

    3 days ago

    Calgary, AB TH G, Canada Suzuki Talent Education Society Full time

    Job SummaryOfficially, the role would begin on Monday, February 2, 2026.Love music? Enjoy helping people? We are a warm, non-profit music education school looking for a friendly and creative Administrative Assistant. This role includes a wide range of tasks—from general admin support to creative projects like posters, concert programs, and event...

  • Administrative Assistant

    4 days ago

    Calgary, AB TH C, Canada ESW - IT Business Advisors Full time

    About ESW – IT Business AdvisorsESW-IT is an established IT Consulting Firm providing end-to-end IT services and solutions to small, mid-sized, and enterprise businesses. At ESW-IT, we are focused on helping clients achieve their goals to drive strategic business value from IT. By combining our industry experience, technical expertise, proven...

  • Administrative Assistant

    19 hours ago

    Calgary, AB TH H, Canada Amaranth Foods Full time

    JOB DESCRIPTIONJob Description – Administrative Assistant Department: AccountingReports to: Business ManagerDirect Reports: NonePosition OverviewThe Administrative Assistant is a supportive role within the accounting department. Responsible for answering phones, managing files, accounts payable data entry, and other tasks as assigned to keep the office...

  • Sales Administration Assistant

    3 days ago

    Calgary, AB TH A, Canada MI CABLE TECHNOLOGIES Full time

    About UsM.I. Cable Technologies Inc. is a privately held Canadian corporation headquartered in Calgary, Alberta. From a humble beginning in 1996, MICT has steadily grown into one of the world's leading supplier of high quality mineral insulated products, mainly used in the temperature measurement field.Due to our long term and sustained growth, we are...

  • Administrative Assistant

    4 weeks ago

    Calgary, AB, Canada Pantheon Inc Full time

    Administrative Assistant I Location: Calgary, Alberta MAIN FUNCTIONS Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include...

  • Administrative Assistant

    4 weeks ago

    Calgary, AB, Canada Pantheon Inc Full time

    Administrative Assistant I Location: Calgary, Alberta MAIN FUNCTIONS Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include...