Administrative Head

1 week ago

Whitehorse YT YA E, Canada 9d1f125a-9f44-455d-a2ed-18ac39559a8a Full time $70,000 - $80,000 per year

About the Role

Capital Aerospace Corp is hiring an Administration Lead to coordinate the day-to-day operations that keep our aviation maintenance business running smoothly. This stand alone lead role works directly with the President and collaborates closely with the Technical Records and Inventory teams to streamline administrative and operational workflows and ensure full regulatory compliance. Our new Administrative Lead will manage finical records, ensure successful technology integration and coordinate travel and scheduling across the organization

Key Responsibilities

  • Office coordination & executive support: Assist the President with general administrative tasks, prepare and file government required documents and report generation.
  • Technical records: Work with our Technical Records Lead to transcribe legally binding entries, complete numerical tables (basic formulas), maintain accurate historical aircraft documentation and manage Transport Canada regulated records related to aircraft airworthiness.
  • Finance support: Consolidate and categorize company expenses; support third party bookkeeping and CPA firm; related to accuracy and optimize related workflows.
  • Travel & scheduling: Book travel for employees and coordinate itineraries.
  • Vendors, utilities & subscriptions: co-management of relationships with vendors, track renewals, and complete necessary administration filling.
  • Shipping, receiving & customs: Coordinate with the Inventory Manager on logistics, customs/duties, and shipping organization improvements.
  • Inventory support: Assist with physical counts and system/process optimization.

Tools & Systems

  • QuickBooks
  • Microsoft 365 (Word, Excel)
  • Google Docs

Growth Path

This role is designed to grow into a management position overseeing general administrative staff and processes. Advancement will be based on demonstrated performance. Upon promotion, a 10% salary increase will be applied.

Minimum Qualifications

  • High school diploma
  • Valid driver's license
  • Perform effectively under pressure and tight deadlines
  • Strong organizational skills, attention to detail, and professional communication
  • Comfort with numbers, spreadsheets, and following regulated procedures

Preferred Qualifications

  • Bookkeeping or AP/AR experience
  • Shipping/receiving and logistics coordination
  • Inventory/parts management exposure
  • Business administration or management education
  • Experience with legal/regulated recordkeeping
  • Department/policy management experience
  • (Asset) Aviation/AMO environment experience

How to Apply

Email your resume (and a brief cover note) to or apply at

Job Type: Full-time

Pay: $70,000.00-$80,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Whitehorse, YT Y1A 6E6: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

  • What does success look like working here at Capital Aerospace? and/or How could we make sure you're the best version of yourself?

Language:

  • English (required)

Work Location: In person

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