Office Administrator

6 days ago

Markham, Ontario, Canada Top Tomato Foods Ltd Full time $42,000 - $72,000 per year

About Us

We are a growing agricultural and food operations business dedicated to delivering quality products and exceptional service to our customers. As a family-run company, we value accountability, teamwork, and continuous improvement. We're seeking an Office Administrator to join our team and support the smooth running of our daily operations.

The Role

The Office Administrator will be a key contributor and support in our office, ensuring financial accuracy, compliance, and operational efficiency. This is a hands-on role with a wide range of responsibilities, that vary throughout the day, months and season, making it ideal for someone highly organized, detail-oriented, and adaptable.

Key Responsibilities

· Provide administrative support across departments and act as backup when needed.

· Manage office and packaging supplies, operations cell phone suite, and general office coordination.

· Oversee timekeeping, HR support (programs, applications, job postings), and compliance requirements (OFVGA, OnTrace).

· Handle finance functions including accounts receivable/payable, invoicing, reconciliations, pricing lists, and reporting.

· Coordinate deliveries, logistics, and maintain company website presence.

· Track equipment, insurance, and vehicle plates.

· Support grants, seed reconciliation, pricing analysis, and customer annual reports.

Qualifications

  • 2+ years of experience in office administration, accounting, or operations.
  • Proficiency with Microsoft Office Suite and accounting/ERP software.
  • Excellent organizational and multitasking skills.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and in a team environment.
  • Experience in agriculture or food industry is an asset but not required.
  • Patient and positive

Why Join Us?

  • Be part of a collaborative and supportive team environment.
  • Exposure to diverse responsibilities — finance, HR, operations, and compliance.
  • Opportunities for learning and growth within the company.
  • Competitive compensation and benefits package.

How to Apply

Please send your resume and cover letter to with the subject line: Office Administrator Application – [Your Name].

Only successful candidates will be contacted for an interview.

Top Tomato Foods and 19th Avenue Farmers Market welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 30 – 40 per week

Work Location: In person

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