Council Co-ordinator, Assistant Clerk

The Corporation of the Town of Orangeville

invites applications for the position of

Council Co-ordinator, Assistant Clerk

Corporate Services Department

(Full-time position, 35 hours per week)

Located on the north-west edge of the Greater Toronto Area, less than one hour's drive from Toronto and yet only moments away from the unspoiled, natural beauty of the Niagara Escarpment, the Town of Orangeville ("Town") offers an excellent combination of location, small town charm and urban amenities. Situated in the picturesque natural setting of the Hills of Headwaters, Orangeville is home to over 30,000 residents and is the largest urban community and regional service centre within the County of Dufferin. Orangeville is a great place to raise a family, with an excellent quality of life and a strong sense of community. The Town is committed to a values-based, thriving and collaborative work environment that supports our employees' success. Our values of respect, integrity, teamwork, and excellence (RITE) aren't just words—they're what we live by every day. They shape how we work together, do what is "RITE", make decisions, and support each other. These values form the foundation of our workplace culture, driving us to grow stronger as a team and better serve our community. Our employees are passionate about delivering high-quality programs and services to our residents and are proud to contribute to making Orangeville one of the exceptional places to live in Canada.

The Town has an opportunity for the position of Council Co-ordinator, Assistant Clerk. This position is responsible for the day-to-day administration of the legislative service area within the Clerks division.

Job Duties:

• Managing the day-to-day administration of the Clerk's Division as relates to Council meeting preparation, including agenda preparation and delivery, co-ordinating delegations, notifying interested parties, reporting out and tracking of outstanding matters, and guiding staff related to reports and by-laws.
• Researching and preparing reports and by-laws to Council or committees of Council, recommending policy initiatives related to legislative services or special projects; and developing, training on, and implementing initiatives on report writing guidelines and the related software use.
• Attending Council and Committee meetings as required to provide procedural guidance and preparation of minutes; guiding assigned committees on policies, by-laws, legislative requirements, workplans and budgets; and providing back-up support to non-assigned committees as required.
• Co-ordinating the execution and registration of legal documents and maintaining index of by-laws and consolidation of by-laws.
• Developing and co-ordinating Council and Committee orientation and Council inauguration.
• Overseeing recruitment of Town committees.
• Performing the statutory duties of the Clerk during Public Meetings; maintaining, recording, preparing and circulating statutory notices and correspondence related to zoning by-law amendments, official plan amendments and other Planning matters; acting as Deputy Secretary Treasurer to the Committee of Adjustment as required; performing the role of Deputy Returning Officer in the municipal election; providing back-up assistance with the processing of FOI requests as required; and performing duties of Commissioner of Oaths, Deputy Registrar and Deputy Issuer of Licenses as required.
• Participating in the planning and evaluation of the Clerk's Division including regular review of current processes for improvements, and enhancements that advance open government principles.
• Responding to enquiries and liaising with the public, other levels of government and staff regarding all aspects of the operations of the Clerk's Division.
• Other duties as assigned.

Qualifications:

• Diploma in public administration, office administration, legal field, or equivalent.
• Minimum four (4) years related and demonstrated experience, including meeting or government administration.
• Thorough knowledge of the Municipal Act, Municipal Freedom of Information and Protection of Privacy of Act, Municipal Elections Act, Accessibility of Ontarians with Disabilities Act, Planning Act and other legislation affecting municipalities.
• Demonstrated knowledge of Council policy and procedures as it relates to Council administration and conduct.
• Demonstrated ability to work independently to complete tasks, prioritize in a multi-tasking environment, and work with a high degree of accuracy and to complete work within rigid time constraints.
• Excellent organizational, writing, priority setting and record retention skills with the ability to respect confidentiality.
• Computer proficiency in Microsoft Office, SharePoint, and related systems.

Successful candidates will be required to complete a background check, including but not limited to a Criminal Record and Judicial Matters Check, in accordance with the duties of this position.

Salary Range
: $79,110.85 to $92,548.50, Band 9 on the Town's 2025 Salary Pay Grid, plus a comprehensive benefits package

Qualified candidates are invited to apply no later than 4 p.m. on 
Friday, October 31, 2025
. Applications may be submitted online, or in person to the Town Hall located at 87 Broadway, addressed to Human Resources. Please do not email your application. Please note that only those who are selected for an interview will be contacted by Human Resources.

To select the best candidates to serve the Town of Orangeville and its people, several screening tools, including Police Record Checks are required as part of the hiring process for some employment or volunteer positions. When requested, applicants are required to provide a Police Record Check as a condition of their offer of employment. Police Record Checks must be dated within three (3) months of the employment offer to be considered valid. The specific type of Police Record Check required will be indicated in the job posting qualifications.

The Town of Orangeville is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. By submitting your personal information to the Town of Orangeville, you consent to the collection, use, and disclosure of that information in connection with our recruitment, hiring and/or employment processes. Personal information on this form is collected under the authority of the Municipal Act, 2001, S.O. 2001, c.25, as amended, and will be used to determine the qualifications for employment with the Town of Orangeville. Questions about this collection should be directed to the Manager, Human Resources at 87 Broadway, Orangeville, Ontario L9W 1K1.