Administrative Assistant

1 week ago

Markham ON LR H, Canada Lafayette Sweets Full time

About Us

Lafayette Group of Companies runs 11 facilities, including food processing factories, restaurants, and bakery stores. Our factories supply products to airlines, supermarkets, and restaurant chains.

Job Summary

We're seeking a versatile and energetic Administrative Assistant to join our busy head office team that supports both our food production facility and growing restaurant group. This is a true multi-role position combining reception duties, procurement coordination, sales support, and general administration. If you thrive in a fast-paced, all-hands-on-deck environment where no two days are the same, this is the role for you. Please only apply if you enjoy variety, taking ownership, and directly contributing to the smooth running of the business.

Key Responsibilities

  • Act as the first point of contact: greet visitors, answer and direct phone calls, manage incoming inquiries, and maintain a professional front desk/reception area.
  • Coordinate procurement activities: source ingredients and supplies, obtain quotes, place orders with suppliers, track deliveries, and maintain accurate purchasing records.
  • Provide sales support: assist the sales team with customer quotes, order processing, follow-ups, preparing sales reports, and maintaining customer databases.
  • Perform general administrative tasks: data entry, filing, managing schedules, preparing documents, checking timetables, and handling mail/couriers.
  • Support inventory coordination between the factory, warehouse, and restaurants.
  • Handle ad-hoc requests from management and various departments to keep operations running smoothly.
  • Other administrative, procurement, or sales-related tasks as assigned by the supervisor.

Qualifications

  • Fluent in Mandarin and English (verbal and written)
  • Minimum 1–2 years of experience in administration, reception, procurement, purchasing, or sales support (experience in food manufacturing, hospitality, or restaurant industry is highly preferred).
  • Strong organizational skills, attention to detail, and ability to juggle multiple priorities in a small-team environment.
  • Proficient in Microsoft Office Suite (especially Excel, Word, and Outlook); experience with ERP or inventory software is an asset.
  • Comfortable working with numbers (pricing, quotes, basic cost calculations).
  • Excellent communication and interpersonal skills—professional, friendly, and calm under pressure.
  • Positive "can-do" attitude and willingness to help wherever needed.

If you're reliable, proactive, and enjoy being the glue that holds a multitasking office together, we want to hear from you

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

  • On-site parking

Ability to commute/relocate:

  • Markham, ON L3R 0H4: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Linkedin Profile Link

Language:

  • Mandarin (required)
  • Cantonese (required)

Work Location: In person

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