Office & Warehouse Administrative Assistant (Accounting Background Preferred)

2 days ago

Markham ON LR H, Canada INFIN8 BRANDS INC Full time $39,200 - $100,800 per year

We are seeking a detail-oriented and highly organized Office & Warehouse Administrative Assistant to support the daily operations of our office and warehouse facility. The ideal candidate will have strong administrative skills, experience in logistics or warehousing, and a solid understanding of basic accounting procedures. Candidates with an accounting or bookkeeping background will be given preference.

Key Responsibilities

Office Administration

  • Manage day-to-day office operations, including filing, organizing documents, and maintaining accurate records.
  • Answer and direct phone calls, respond to emails, and coordinate communication between departments.
  • Prepare documents, presentations, and reports for meetings.
  • Manage calendars and schedule appointments for supervisors and management staff.

Warehouse & Logistics Support

  • Provide administrative support to logistics, shipping, and transportation teams.
  • Coordinate daily warehouse operations, including receiving, issuing, and dispatching stock.
  • Prepare and verify documents for incoming and outgoing shipments, including customs clearance paperwork.
  • Maintain accurate inventory records and perform regular data entry for all stock items.
  • Liaise with freight companies, carriers, and warehouse customers to ensure timely and accurate communication.
  • Assist with resolving customer service issues related to shipments, orders, and inventory.

Bookkeeping & Accounting Support

  • Create and process invoices accurately and promptly.
  • Assist with basic accounting procedures, including payment processing and account reconciliations.
  • Maintain financial records and support month-end tasks as required.
  • Work with QuickBooks to ensure accurate entry and tracking of financial data.

Job Type: Full-time

Pay: From $19.00 per hour

Ability to commute/relocate:

  • Markham, ON L3R 1H5: reliably commute or plan to relocate before starting work (required)

Experience:

  • Admin and Book Keeping: 1 year (required)

Work Location: In person

  • Accounts/Office Administrator

    1 week ago

    Scarborough, ON MS L, Canada SVS ACCOUNTING SERVICES Full time $36,000 per year

    Office Administration duties such as calling customers for booking appointments, other necessary needs; personal and business tax preparation, bookkeeping, payroll, marketing, business promoting skills, cost control skills. Assist with staff.Availability to work with short notice, dedication, reliable, punctuation, obeying business guidelines and respect...

  • Accounts and Administration Assistant

    1 week ago

    Markham, ON LR N, Canada ATA Vacations Inc. Full time $45,000 - $60,000 per year

    Job SummaryWe are seeking a detail-oriented and organized Accounts and Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong communication skills and demonstrate proficiency in various administrative tasks.DutiesAnswer and direct phone calls with professionalism and courtesy, demonstrating...

  • Administrative Assistant

    2 days ago

    Markham, ON LR H, Canada Lafayette Sweets Full time $32,000 - $40,000 per year

    About UsLafayette Group of Companies runs 11 facilities, including food processing factories, restaurants, and bakery stores. Our factories supply products to airlines, supermarkets, and restaurant chains.Job SummaryWe're seeking a versatile and energetic Administrative Assistant to join our busy head office team that supports both our food production...

  • Hearing Officer

    6 days ago

    Markham, Canada The Corporation of the City of Markham Full time

    As a Council-appointed Hearing Officer (as per Ontario Regulation 333/07), you will review decisions made by Screening Officers in relation to municipal by-law penalties issued as part of the City’s Administrative Monetary Penalty System (AMPS). You must be familiar with municipal law and adjudicative processes, as you will be responsible for determining...

  • Supervisor, Municipal Law Administration

    2 days ago

    Alliston, ON LR H, Canada Town of New Tecumseth Full time $86,000 - $107,937 per year

    Supervisor, Municipal Law AdministrationPermanent Full-TimeJ The Town of New Tecumseth is looking for a Supervisor, Municipal Law Administration, to join our rapidly growing team.Why work with us?Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural...

  • Hearing Officer

    2 days ago

    Markham, Canada City of Markham Full time

    As a Council-appointed Hearing Officer (as per Ontario Regulation 333/07), you will review decisions made by Screening Officers in relation to municipal by-law penalties issued as part of the City’s Administrative Monetary Penalty System (AMPS). You must be familiar with municipal law and adjudicative processes, as you will be responsible for determining...

  • Warehouse Specialist

    1 week ago

    Markham, ON LR H, Canada Lafayette Sweets Full time $40,000 - $60,000 per year

    About UsLafayette Group of Companies runs 11 facilities, including food processing factories, restaurants, and bakery stores. Our factories supply products to airlines, supermarkets, and restaurant chains.Job SummaryWe are seeking an experienced Warehouse Worker to join our operations team. Reporting to the Warehouse Supervisor, the Warehouse Worker will be...

  • Office Administrator

    1 week ago

    Markham, Ontario, Canada Olaya Management & Accounting Inc. Full time $30,000 - $60,000 per year

    Who We AreOlaya Management & Accounting Inc. is a bilingual (Spanish and English) accounting firm located in North York, Ontario. We provide a full range of services, including GST/HST filings, personal and corporate income taxes, business incorporations and dissolutions, and small business financial advisory.We currently serveover 500 clientsacross a wide...

  • Warehouse Associate

    5 hours ago

    Markham, Canada Vacuum Warehouse Inc Full time

    Location: Markham, Ontario (Near Steeles and Woodbine) Hours: Monday to Friday, 9:00 AM - 5:00 PM Position: Full-Time Vacuum Warehouse, a leading provider of premium vacuum and cleaning solutions, is seeking a Warehouse Associate to join our team. This is an excellent opportunity for someone who is organized, detail-oriented, and customer-focused to...

  • Warehouse Assistant

    2 days ago

    Markham, ON LR B, Canada New Art Drapery & Blinds Full time $41,700 - $60,000 per year

    Location: Greater Toronto AreaJob Type: Full-TimeAbout the Role:We are looking for a reliable and hardworking Warehouse Assistant & Driver to join our team. This role involves driving a 20ft truck for deliveries within the GTA, handling warehouse duties, and supporting daily operations to ensure smooth and efficient workflow.Key Responsibilities:Driving &...