Office & Warehouse Administrative Assistant (Accounting Background Preferred)

5 days ago

Markham ON LR H, Canada INFIN8 BRANDS INC Full time

We are seeking a detail-oriented and highly organized Office & Warehouse Administrative Assistant to support the daily operations of our office and warehouse facility. The ideal candidate will have strong administrative skills, experience in logistics or warehousing, and a solid understanding of basic accounting procedures. Candidates with an accounting or bookkeeping background will be given preference.

Key Responsibilities

Office Administration

  • Manage day-to-day office operations, including filing, organizing documents, and maintaining accurate records.
  • Answer and direct phone calls, respond to emails, and coordinate communication between departments.
  • Prepare documents, presentations, and reports for meetings.
  • Manage calendars and schedule appointments for supervisors and management staff.

Warehouse & Logistics Support

  • Provide administrative support to logistics, shipping, and transportation teams.
  • Coordinate daily warehouse operations, including receiving, issuing, and dispatching stock.
  • Prepare and verify documents for incoming and outgoing shipments, including customs clearance paperwork.
  • Maintain accurate inventory records and perform regular data entry for all stock items.
  • Liaise with freight companies, carriers, and warehouse customers to ensure timely and accurate communication.
  • Assist with resolving customer service issues related to shipments, orders, and inventory.

Bookkeeping & Accounting Support

  • Create and process invoices accurately and promptly.
  • Assist with basic accounting procedures, including payment processing and account reconciliations.
  • Maintain financial records and support month-end tasks as required.
  • Work with QuickBooks to ensure accurate entry and tracking of financial data.

Job Type: Full-time

Pay: From $19.00 per hour

Ability to commute/relocate:

  • Markham, ON L3R 1H5: reliably commute or plan to relocate before starting work (required)

Experience:

  • Admin and Book Keeping: 1 year (required)

Work Location: In person

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