Receptionist/Office Assistant

11 hours ago

Calgary AB TY J, Canada Safa Naghipur Dental Corp Full time $37,440 - $65,760 per year

Overview

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team This energetic role is vital in creating a welcoming environment for visitors and clients while ensuring smooth daily operations within the office. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude. This position offers an exciting opportunity to be the first point of contact, manage administrative tasks efficiently, and support various office functions with enthusiasm and professionalism.

Duties

  • Greet visitors, clients, and vendors warmly, providing exceptional customer service and ensuring they feel welcomed.
  • Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing calls accurately.
  • Handle front desk responsibilities including checking in visitors, managing appointments, and maintaining a tidy reception area.
  • Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to update records, schedules, and databases.
  • Assist with office management duties such as filing, photocopying, proofreading documents, and organizing supplies.
  • Support calendar management by scheduling appointments and meetings efficiently for team members.
  • Conduct basic bookkeeping using QuickBooks or similar accounting software to assist with invoicing and expense tracking.
  • Provide administrative support including typing correspondence, preparing reports, and managing incoming/outgoing mail.
  • Support customer service efforts by responding promptly to inquiries via phone or email and providing accurate information.
  • Assist with medical or dental receptionist duties if applicable, including patient check-in/out processes and appointment coordination.
  • Maintain confidentiality of sensitive information while ensuring all office procedures run smoothly.

Requirements

  • Proven experience in an office environment or clerical role with strong organizational skills.
  • Excellent computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools.
  • Familiarity with multi-line phone systems and professional phone etiquette is essential.
  • Experience with QuickBooks or bookkeeping software is preferred but not mandatory.
  • Bilingual abilities are highly desirable to support diverse client needs.
  • Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
  • Previous experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous.
  • Demonstrated customer service skills with a friendly attitude and professional demeanor.
  • Attention to detail for proofreading documents and maintaining accurate records.
  • Ability to handle multiple responsibilities simultaneously while maintaining a positive attitude. Join our team as a Receptionist/Office Assistant and become an integral part of a vibrant workplace that values your initiative We are committed to fostering a supportive environment where your organizational talents shine and your contribution makes a real difference every day.

Job Types: Full-time, Part-time, Permanent

Pay: $18.00-$32.00 per hour

Expected hours: 15 – 40 per week

Work Location: In person

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