Legal Assistant/Receptionist

1 week ago

Calgary AB TE N, Canada O.B Law Office Full time $33,446 - $54,771 per year

Location: O.B Law Office – Calgary, Alberta

Job Type: Full-Time

Hours: Monday to Friday, 9:00 AM – 5:00 PM

Start date: Negotiable

About Us

O.B Law Office is a client-focused general practice law firm based in Calgary, Alberta. We are currently seeking a highly organized and motivated Legal Assistant / Receptionist to support our legal team and manage front-desk operations.

This full-time role is ideal for someone who enjoys working in a fast-paced environment, is detail-oriented, and can effectively balance administrative and client service responsibilities.

Key Responsibilities

  • Open and maintain client files, including conducting conflict searches, organizing materials, and managing filing systems
  • Manage lawyer schedules, deadlines, resources, and workflow
  • Handle client account administration: review/edit e-prebills, prepare invoices, verify fees/disbursements, and address billing inquiries
  • Prepare cheque requisitions, and process payments as required; maintain accurate accounting and billing records
  • Draft, revise, and proofread documents such as affidavits, agreements, correspondence, memoranda, and practice-specific materials
  • File documents in court, organize materials, and meet strict filing deadlines
  • Prepare, submit, and monitor filings via the Justice Digital portal and E-filing systems
  • Assist with execution of affidavits, preparation of memoranda, and file organization processes
  • Ensure proper handling of confidential documents and information
  • Provide general clerical support, including answering calls, photocopying, binding, and maintaining client files
  • Perform legal research as required
  • Other administrative and support duties as assigned

Qualifications

  • Minimum of 2 years of experience working as a Legal Assistant or in a similar administrative role within a law firm
  • Completion of a post-secondary program in legal administration (or equivalent)
  • Knowledge of Real Estate, Civil Litigation, Family Law, and Wills & Estate considered an asset
  • Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint)
  • Experience with legal practice management software such as Clio is an asset
  • Excellent organizational, multi-tasking, and prioritization skills
  • Strong written and verbal communication skills
  • High level of discretion, confidentiality, and professional integrity
  • Ability to work independently and collaboratively as part of a team
  • Demonstrated commitment to excellent client service and proactive problem-solving

Why Join O.B Law Office?

  • A professional and inclusive workplace environment
  • Opportunities for learning and growth within the legal field
  • Commitment to diversity, equity, and accessibility

How to Apply

If you thrive in a collaborative legal setting and are ready to contribute to a growing practice, we invite you to apply.

Please send your resume and cover letter to:

We thank all applicants for their interest in O.B Law Office. Only those selected for an interview will be contacted. Applications may be retained for future opportunities.

Job Types: Full-time, Permanent

Pay: $33,445.75-$54,671.88 per year

Work Location: In person

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