Studio Manager

7 days ago

King Street East Toronto Ontario Canada MA Y Industrial Brothers Full time
Industrial Brothers Overview Industrial Brothers is seeking an organized, people-savvy Studio Manager & Executive Assistant to be the heartbeat of our studio. This role is primarily on-site, ensuring our physical workspace runs smoothly, our culture is felt day-to-day, and our leadership team is supported with confidence and care. This position blends office operations, executive support, recruitment coordination, social media storytelling, and culture-building. The ideal candidate thrives in a creative environment, enjoys being the go-to person, and knows how to keep many moving parts aligned. While some virtual coordination is required, the studio is your home base.
Key Responsibilities Office Management & Studio Operations (Primary Focus)
  • Serve as the on-site office lead, ensuring the studio is welcoming, organized, secure, and fully operational.
  • Act as the primary liaison with building management, addressing facilities, maintenance, and common-space needs.
  • Manage reception, mail, courier packages, deliveries, and general studio administration.
  • Oversee cleaning services, studio upkeep, and workspace readiness.
  • Manage security systems, including key fobs, access cards, and visitor protocols.
  • Maintain studio policies, procedures, and health & safety planning.
  • Negotiate with vendors and manage ongoing relationships with suppliers and service providers.
  • Keep company contact lists and internal resources up to date.

Executive Assistant Support
  • Provide direct administrative support to the Chief Creative Officer (CCO) and Chief Operating Officer (COO).
  • Manage calendars, meeting coordination, scheduling, and meeting logistics.
  • Assist with preparation of materials, follow-ups, and light project coordination.
  • Support senior leadership with ad-hoc initiatives and confidential matters, exercising sound judgment and discretion.


Recruitment & People Support
  • Coordinate recruitment logistics including interview scheduling, candidate communication, and onboarding support.
  • Welcome new hires into the studio, ensuring a smooth and engaging first in-office experience or virtual for remote colleagues.
  • Act as a friendly point of contact for employees, supporting day-to-day questions and studio needs.

Culture Building & Social Media
  • Help shape and sustain a positive, creative studio culture through events, celebrations, and daily touchpoints.
  • Plan and organize in-studio and hybrid events, celebrations, and team moments.
  • Organize internal communications related to studio updates and announcements.
  • Curate and schedule content for Instagram, LinkedIn, Facebook, and other social platforms to showcase studio life, culture, and creative work.
  • Partner with leadership to tell the Industrial Brothers story through thoughtful, on-brand content.

Virtual & Administrative Support (Secondary)
  • Support virtual coordination where needed, including remote meeting setup and digital communication.
  • Maintain digital files, calendars, and shared resources that support both in-studio and remote team members.

Skills & Experience
  • Positive, proactive, and people-oriented with a natural "can-do" mindset.
  • Strong organizational and multitasking skills with exceptional attention to detail.
  • Confident communicator with strong written and verbal skills.
  • Comfortable handling confidential information with discretion and professionalism.
  • Social-media savvy with a strong sense of tone, visuals, and storytelling.
  • Proficient in Microsoft Office and common workplace tools.
  • Ability to adapt quickly in a fast-paced, creative environment.
  • Appreciation for animation, storytelling, and children's entertainment.
  • Photoshop or basic design skills are an asset.
  • 3-5 years of experience in office management, executive support, or administrative roles, preferably within entertainment, media, or creative industries.

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