Current jobs related to Administrative Receptionist - Oakville, Ontario - Cedar Springs Landscape Group

  • Full-time Receptionist

    4 days ago

    Oakville, Ontario, Canada Budds' Group of Companies Full time

    MINI Oakville – Full-Time ReceptionistMINI Oakville is currently seeking a friendly and professional full-time Receptionist to join our Sales Department.ResponsibilitiesWelcome and assist customers as they arrive at the dealership.Answer and direct all incoming calls promptly, courteously, and efficiently.Respond to general inquiries from callers and...

  • Receptionist/Administration (Dental Clinic)

    1 week ago

    Oakville, Ontario, Canada SPEERS DENTAL CENTRE Full time

    Job SummaryJoin our dynamic dental team where your experience will truly make a difference We are looking for an experienced Dental Receptionist to join our patient-focused dental clinic. The ideal candidate will be responsible for managing the front desk operations, ensuring a welcoming environment for patients, and providing exceptional administrative...

  • Receptionist (Part-time)

    4 days ago

    Oakville, Ontario, Canada Grand Touring Automobiles Group Full time

    Grand Touring Automobiles is seeking to hire a part time receptionist for our new state-of-the-art facility in OakvilleAs the Receptionist you will greet all visitors and answer incoming phone calls maintaining a high level of professionalism. Your secondary responsibilities include providing support with overflow work, things such as mailings, filing, etc....

  • Receptionist (Part-Time)

    7 days ago

    Oakville, Ontario, Canada GRAND TOURING AUTOMOBILES Full time

    Pay: From CA$18.00 per hourJob description:Grand Touring Automobiles is seeking to hire a part time receptionist for our new state-of-the-art facility in OakvilleAs the Receptionist you will greet all visitors and answer incoming phone calls maintaining a high level of professionalism. Your secondary responsibilities include providing support with overflow...

  • Medical Clinic receptionist

    2 days ago

    Oakville, Ontario, Canada Oak Branch medical clinic Full time

    OverviewWe are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires a friendly demeanor, strong communication skills, and the ability to manage multiple tasks...

  • Part Time Receptionist

    6 days ago

    Oakville, Ontario, Canada Bronte Road Family Dental Full time

    About us: Bronte Road Family Dental is a modern, family-oriented dental practice dedicated to providing exceptional care in a welcoming environment. We pride ourselves on our paperless systems and our commitment to both patient and staff satisfaction. We're seeking an enthusiastic and energetic individual to join our team as a Part-Time...

  • Front Desk Receptionist

    2 days ago

    Oakville, Ontario, Canada Oakville Rehab Centre Full time

    Oakville Rehab Centre is a caring group of health professionals who share a desire to make a difference. We are looking for a Medical Receptionist / Administrative person for our rapidly expanding health care clinic.Responsibilities include:Scheduling appointmentsComfortable on computers and the telephoneAnswering phone calls, checking voicemails and...

  • Receptionist - Palermo Village Retirement Residence

    1 week ago

    Oakville, Ontario, Canada Verve Senior Living Full time

    Come join us and help make a difference in the lives of older adults As employees at a Verve Senior Living Retirement Residence, our primary goal is to help each person, have a great day, every day Our employees thrive on collaboration and have a passion for excellence, achieving multiple awards including the Order of Excellence in Quality, from Excellence...

  • Receptionist - Palermo Village Retirement Residence

    2 weeks ago

    Oakville, Ontario, Canada Verve Senior Living Full time

    Come join us and help make a difference in the lives of older adults As employees at a Verve Senior Living Retirement Residence, our primary goal is to help each person, have a great day, every day Our employees thrive on collaboration and have a passion for excellence, achieving multiple awards including the Order of Excellence in Quality, from Excellence...

  • Receptionist - Part-time

    10 hours ago

    Oakville, Ontario, Canada COGIR Real Estate Full time

    DescriptionWage per hour$19.36Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.For over 25 years, we have dedicated every day to the happiness of retirees.Human Focus – Creativity - ExcellenceWe're seeking individuals with a purpose...

Administrative Receptionist

3 weeks ago

Oakville, Ontario, Canada Cedar Springs Landscape Group Full time

Job Summary:

The Administrative Receptionist serves as the first point of contact for clients and visitors, delivering exceptional customer service while supporting administrative and financial operations for Cedar Springs and its related companies.

This role requires a proactive, detail-oriented individual who can manage multiple tasks, master company systems, and contribute to special projects. Over a three-month onboarding period (Jan-March), the receptionist will transition to independent operation, preparing for a busy season without hands-on oversight.

Key Responsibilities:

Customer Engagement:

  • Greet visitors and handle phone inquiries with professionalism and courtesy using Answer Plus protocols.
  • Develop and maintain in-depth knowledge of active clients (maintenance, snow, design and construction) to provide personalized service.
  • Enter and track leads by service
  • Apply conflict resolution skills to address client complaints or inquiries effectively.

Administrative and Financial Support:

  • Process vendor invoices, credit card receipts, and bank deposits with accuracy in QuickBooks, Excel, and Moneris.
  • Assist with month-end invoicing (1st, 15th, 30th), inventory updates, and contract processing.
  • Maintain and update design schedules and reconcile vendor statements.
  • Participate in weekly Admin/Finance meetings to support operational workflows.

System Proficiency:

  • Utilize company software (QuickBooks, SalesForce, Moneris, Excel) for data entry, reporting, and task management.
  • Ensure accurate input of maintenance contracts and customer data into Excel.

Special Projects and Office Management:

  • Manage office supplies, stockroom organization, and ordering processes for the Oakville office.
  • Contribute to event planning, including logistics and report preparation.
  • Maintain a clean, professional reception area and facility.

Proactive Engagement:

  • Seek opportunities to take on tasks beyond core duties, such as assisting with scheduling or event coordination.
  • Demonstrate initiative by identifying areas for improvement in workflows or office operations.

Qualifications:

  • High school diploma or equivalent; post-secondary education in business or administration an asset.
  • Strong organizational skills and attention to detail, particularly in financial processes.
  • Excellent verbal and written communication skills with a professional phone presence.
  • Proficiency in Microsoft Excel and ability to learn new software quickly (e.g., QuickBooks, Moneris).
  • Ability to multitask, prioritize, and work independently in a fast-paced environment.
  • Experience in customer service or administrative roles preferred.

Success Criteria (5 Points for Success – How the role is measured):

  • Customer Knowledge: Demonstrates comprehensive understanding of active clients (maintenance, snow, design, construction) to provide informed, personalized interactions.
  • Professional Phone Presence and Customer Focus: Maintains a courteous, professional demeanor in all client interactions, both in-person and over the phone.
  • Proactive Engagement: Actively seeks and takes on tasks beyond core admin/finance duties, showing initiative and enthusiasm.
  • Attention to Detail in Finance Processes: Executes invoicing, data entry, and month-end tasks with precision and meets deadlines consistently.
  • Ownership of Special Projects: Takes responsibility for office supplies, event planning, and facility cleanliness, ensuring a professional work environment.

Job Type: Full-time

Pay: Up to $26.00 per hour

Expected hours: 40 per week

Work Location: In person