FF&E Coordinator

Job Location

• Toronto, ON

Date Published

10-Oct-2025

Department

Methods & Preconstruction

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

Ready to build your career? We want to hear from you.

During the proposal and execution phases of projects with FF&E management/procurement responsibility, the FF&E Coordinator assists the Manager in overseeing all stages of design, procurement, installation logistics and commissioning of the project's FF&E. Depending on the size and characteristics of the project, he/she may be assigned the management of a particular area and/or technical responsibilities based on his/her expertise.

What you will do

• Familiarize yourself with the documents provided by the client during the proposal phase and/or the project documents during the execution phase (design-build contract, contracts with professionals, client technical specifications, etc.).
• With the FF&E Manager, agree on the scope of work and determine the applicable processes (definition of FF&E, procurement and logistics requirements, document management requirements and deliverables).
• Perform the following tasks (non-exhaustive list):
• Develop the breakdown structure and lists of FF&E according to types and contracting parties and the corresponding responsibility matrix.
• Structure the lists of deliverables to be provided by the contracting parties.
• Collaborate in setting up the schedule according to the needs of the designers and the execution team.
• Monitor the production of deliverables according to the objectives and established deadlines (technical data sheets, shop and installation drawings, installation, operation and maintenance manuals).
• Manage technical questions and answers received from the design teams.
• Manage technical documentation and reviews using a document management system, including the transmission of information to the stakeholders
• Based on experience, perform compliance checks on received documents.
• Participate in design review committees with all relevant stakeholders, draft reports as required and follow up on outstanding issues.
• Collaborate with the construction team to review information requests, shop drawings, and site instructions.
• On Corporate level, collaborate in the evolution of work processes and technical library management.

This role could be for you if you have

• Diploma in Architecture, Interior Design, Biomedical technologies or engineering or any relevant training.
• At least five years of experience coordinating development, supply logistics, installation, and equipment commissioning (Medical furniture and equipment experience will be considered as a strong asset).
• Proficiency in reading technical documents such as drawings (Architectural, Mechanical, Electrical & Process) specifications and contractual documents.
• Demonstrate initiative, innovation, and rigor.
• Proficiency in MS Office software, including MS Access.
• Proficiency in Project Management / Document Management Systems.
• Proven knowledge of the BIM-VDC virtual modeling approach.
• Excellent analytical and synthesis skills, sound judgment, and excellent communication skills.
• Ability to collaborate effectively with all members of the project team.
• Comfortable in a fast-paced environment and good stress & time management skills.
• Other assets that will be considered:
• Level of knowledge with project management softwares such as ProCore.
• Level of knowledge in building space, data and commissioning management softwares such as dRofus or CxAlloy.
• Database knowledge (MS Access).
• Knowledge in BIM-VDC – Virtual modeling approach.

Benefits

• RRSP with up to 5% employer matching

• Hybrid work model for corporate roles

• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.