FF&E Analyst

Job Title: FF&E Analyst

Job Description

As an FF&E Analyst, you will play a crucial role in managing the order process by issuing and overseeing equipment purchase orders according to approved specifications, budgets, and timelines. You will ensure the accuracy of documentation in the systems, coordinate with vendors to manage deliveries and resolve any issues, and provide on-site support to field teams. Additionally, you will be responsible for financial reconciliation and maintaining data accuracy within FF&E and project management platforms.

Responsibilities

• Issue and manage all equipment purchase orders per approved specifications, budgets, and timelines.
• Process revisions and maintain documentation accuracy in the systems.
• Track supplier acknowledgments and resolve delivery or damage issues.
• Coordinate replacements, returns, and credits with vendors.
• Partner with field teams to address equipment shortages, damages, or add-on requests efficiently.
• Match purchase orders with invoices, resolve variances, and ensure complete reconciliation and reporting.
• Maintain data accuracy within FF&E and project management platforms.
• Generate dashboards on purchase order status, escalations, and issue resolution.

Essential Skills

• Supply chain management
• Purchase order processing and lifecycle
• Vendor coordination and management
• Order management
• ERP and P2P systems
• Excel Vlookups and pivot tables
• Customer service
• Microsoft Office proficiency
• Experience with SAP, Coupa, Oracle

Additional Skills & Qualifications

• Experience in construction-related order management
• Ability to handle warranty, replacements, and shortages

Work Environment

This is a remote position with the potential to return to the office later this year. Candidates should be able to commute if needed. The role involves working in a fast-paced environment with a great team, managing multiple projects and ensuring timely delivery of equipment. All inquiries must be responded to and resolved within 5 days using an onsite ticket system. The contract is until the end of December 2026, with the opportunity for extension based on performance.

Job Type & Location

This is a Contract position based out of Toronto, ON.

Pay and Benefits

The pay range for this position is $ $27.00/hr.

Workplace Type

This is a hybrid position in Toronto,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à pour connaître d'autres options d'accommodement.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.