Executive Assistant

1 week ago

Mississauga, Ontario, Canada EBC Inc. Full time $50,000 - $75,000 per year

Job Description
For more than 50 years, the building team has given life to countless construction projects, distinguished by the high quality of their work, meeting the highest standards in the industry and seeking environmental certifications. Engineers, architects and other building specialists work with heart and enthusiasm to meet deadlines and exceed customer expectations, while improving the well-being of communities.

Office buildings, hospitals and research centers, educational establishments, residential buildings, hotels, shopping centers, factories, sporting and cultural centers, our team excels in erecting these places using state-of-the-art tools and space. human at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us

Under the supervision of the Vice President of Operations, you will have the opportunity to assume important and diversified functions and responsibilities.

  • Ensure the processing and drafting of all required correspondence and ensure the execution of various mandates between the different departments;
  • Act as a resource person at the vice-president level. Fulfill requests as needed;
  • Coordinate various executive meetings including the preparation of necessary documents and/or presentations;
  • Ensure effective and proactive management of the agenda;
  • Structure and effectively maintain a filing system;
  • Ensure the monitoring and prioritization of tasks as well as the quality of the processes in place;
  • Facilitate the execution of the tasks and responsibilities of the Vice-President;
  • Participate in the realization of special projects and perform all other tasks related to the role;
  • Prepare, record and follow up on payments of executive expense accounts;
  • Outline the information transmitted by the various stakeholders and/or managers;
  • Writing of various publications, editorials and speeches.
  • Correspondence: Write letters and various documents;
  • Make the necessary arrangements for travel or travel;
  • Other tasks as required.

Requirements

  • 5 to 7 years of experience in a similar position;
  • Bilingual in French and English an asset
  • Excellent knowledge of Outlook and MS Office suite;
  • Knowledge of the construction industry (an asset).

Ideal Candidate

  • Enjoy working in a team and have ease in communicating;
  • Interpersonal skills, tact, diplomacy;
  • Sense of organization;
  • Sense of responsibility, honesty and discretion;
  • Creativity;
  • Thoroughness and rigor;
  • Timeliness
  • Solutions-oriented.

Benefits

  • 4 weeks' annual vacation;
  • Flexible hours;
  • Comprehensive group insurance program upon entry into the position;
  • Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
  • Instant access to a virtual doctor (telemedicine) 24 hours a day;
  • Training and development programs;
  • Employee Assistance Program;
  • Active social club and health and well-being committee;
  • Diversified, innovative and stimulating environment;
  • Company built on values of respect, integrity and work well done;
  • Firm recognized among Canada's Best Managed Companies.

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