Administrative Assistant

2 days ago

Mississauga ON LL N, Canada Getsup Inc. Full time $38,000 - $57,000 per year

Company Overview

Fast-paced industrial supplies and equipment sales and distribution business located in Mississauga ON.

Job Overview

In this full-time position reporting to the Company's operational team, you will be the key support for customer service and office administration for the Company and its affiliated companies operating from the same premise. Duties may include fielding customer telephone calls, taking and following up with purchase orders from customers, keeping track of logistics on procurement, word processing, creating spreadsheets, filing, etc. You will also be assisting the Accounting Manager with processing data entries of accounts payable, invoicing, collection and day-to-day bookkeeping.

Specific responsibilities include, but are not limited to:

  • Performing supportive and administrative tasks for customer service and purchasing, through answering customer phone calls, managing email communications with customers, preparing sales quotation sheets and purchasing orders
  • Coordinating inbound and outbound shipping/receiving and logistics
  • Prepare invoices, purchase orders, daily bookkeeping and assist the accounting department with other duties
  • Processing management expense reports and corporate credit card statements, etc
  • Performing general clerical duties such as photocopying, printing, scanning, filing and answering phone calls/emails
  • Creating and modifying various documents using Microsoft Office
  • Maintaining general tidiness of office and kitchen space
  • Other administrative tasks required to ensure the smooth running of the operations

Core Competencies / Requirements

  • Detail oriented – ability to identify irregularities or inconsistencies
  • Ability to multi-task, prioritize and manage time efficiently
  • Persistence and sense of urgency to ensure deadlines are met
  • Strong interpersonal skills to effectively communicate with customers and interact with other functions of the Company including sales, shipping/receiving, purchasing, accounting and management
  • Comfortable working in a growth-oriented environment with the ability to follow and improve underlying processes in office administration
  • Ability to solve problems and deal with changes in plans and unexpected situations

Technical Skills / Requirements

  • 3+ years of experience in a similar role
  • Knowledge of Excel and Word and Internet researching
  • Bookkeeping experience including the use of accounting software such as QuickBooks
  • Experience in coordinating shipping and receiving
  • Ability to operate forklifts is a definite asset, but not required
  • Any Cantonese or Mandarin language skills would be a definite asset, but not required
  • Diploma and experience in business administration, logistics or accounting is an asset

Job Type: Full-time

Pay: $18.00-$22.00 per hour

Benefits:

  • Casual dress
  • On-site parking
  • Store discount

Ability to commute/relocate:

  • Mississauga, ON L5L 3N9: reliably commute or plan to relocate before starting work (preferred)

Experience:

  • Bookkeeping: 1 year (preferred)

Work Location: In person

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