Contract Administrator

The City of Markham is proud to be recognized for the 5 th consecutive year as one of Canada's Best Employers by Forbes and Statista Inc. In 2025, the City of Markham is ranked 2nd among municipalities in Canada and 12th overall for Government Services. The recipient of multiple environmental awards, we are recognized for our innovative sustainability and urban planning initiatives as well as our fiscal accountability. More than 366,000 residents call Markham home and benefit from our rich heritage, culturally diverse environment, vibrant local economy and focus on quality of life.

Applications are now being received for the above position in the Financial Services Department within the Corporate Services Commission. While all applications will be received, current members of CUPE 905 (Inside Workers) will be given first consideration. To apply, please submit your resume and cover letter online by
December 11, 2025.
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oin us and make a lasting difference
Job Summary
Reporting to the Sr. Manager of Procurement & Accounts Payable, the Contract Administrator will work closely with a team of five (5) Buyers and is responsible for all aspects of contract administration including preparation and issuance of award letters, updating project databases, validating contract documentation (i.e. insurance and WSIB) and preparing/issuing purchase orders. In this role, you will also be responsible for managing all active contracts and providing the City's internal clients with updates regarding the expiration of existing contracts.

Key Duties And Responsibilities

• Drafting notice of award letters; reviewing and approving contract documentation from successful bidders (surety bonds, letters of credit, insurance, WSIB) and ensuring compliance to procurement policies and procedures;
• Issuing purchase orders electronically using the City's on-line bidding system;
• Generating and maintaining Procurement documentation for purchase order amendments;
• Supporting the Procurement team with vendor/supplier performance in relation to contractual agreements;
• Managing all active contracts and ensuring documents are submitted and maintained electronically in the City's bidding system;
• Tracking and updating internal User Departments regarding contract expirations and renewals;
• Maintain contract files and records; prepare status reports;
• Provide ongoing assistance to staff in the administration of contractual agreements;
• Support other responsibilities associated with this position as determined by the Sr. Manager of Procurement & Accounts Payable.

Required Skills & Competencies

• Minimum of High school and 1-3 years of related experience is required;
• Supply Chain Management Professional (SCMP) or Certified Professional Public Buyer (CPPB) would be an asset;
• Strong written and oral communication skills, excellent interpersonal skills;
• Ability to work in a fast paced environment;
• Confidence working in a highly computerized environment and proficiency using Microsoft Excel (Pivot Tables), Microsoft Access and PowerPoint;
• Experience with the City's on-line bidding system "" would be an asset.

CORE BEHAVIOURS

• Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
• Change & Innovation: Responds positively and professionally to change and helps others through change.
• Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
• Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
• Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
• Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example.

The City of Markham is committed to inclusive, accessible and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.