Administrative Assistant

2 days ago

Winnipeg MB RR B, Canada Nirvana Waterworks Ltd Full time $45,000 - $65,000 per year

We're looking for a sharp, forward-thinking Administrative Assistant to join our Winnipeg team.

This role supports all areas of the company. From finance and operations to executive support and vendor coordination.

You'll be the connective tissue that keeps our systems running smoothly and our team moving forward.

We're not just looking for someone who can keep up. We want someone who's curious, tech-savvy, and always looking for a better way.

If you embrace innovation, and thrive on continuous improvement, we want to hear from you.

Responsibilities

Finance & Communication

  • Perform basic data entry for accounts payable and receivable

  • Answer and make phone calls to vendors, clients, and internal teams

  • Prepare and send account statements

  • Send payment reminders using existing templates

  • Receive and process payments by phone

  • Monitor the accounting inbox, sort incoming emails, and respond to simple inquiries

Executive & Administrative Support

  • Handle executive requests and ensure timely task completion

  • Support document preparation, reporting, and departmental organization

Procurement & Inventory

  • Research and order office supplies via Amazon and approved vendors

  • Monitor and maintain promotional product inventory

Vendor & Account Management

  • Set up and manage vendor accounts in ERP

Travel & Event Coordination

  • Arrange domestic and international travel for the executive team

  • Plan and execute company events with strong logistics and attention to experience

SharePoint & Documentation

  • Maintain and organize our SharePoint system

  • Prepare and submit shop drawings, submittals, and project documentation

Research & Projects

  • Conduct research to support executive decision-making

  • Assist in preparing presentations, reports, and summaries

Other Duties

  • Provide ad-hoc support to the executive team

  • Lead or assist with special projects as assigned

What We're Looking For

  • Strong organizational and communication skills

  • Comfort with technology and a willingness to learn new tools

  • Familiarity with AI or a strong interest in innovation

  • A mindset of continuous improvement and proactive problem-solving

  • Ability to work independently and manage multiple priorities

  • Experience in administrative, finance, or operations support is a plus

This is a full-time, onsite role based in Winnipeg.

If you're ready to be part of a team that values clarity, execution, and growth, we'd love to hear from you.

Job Type: Full-time

Pay: $15.80-$23.00 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • RRSP match
  • Vision care

Work Location: In person

  • Administrative Assistant

    1 week ago

    Winnipeg, MB RR X, Canada Oasis Church Full time $45,000 - $60,000 per year

    This Administrative Assistant role contributes to the efficient day-to-day operations of the office as well as the supporting the work of the Programming, Care, Life Groups, and Missions staff.Location: 940 Elmhurst Road, Winnipeg, MBDepartment: Programming, Care, Life Groups, MissionsJob Type: 40 hours/week Job Summary:This Administrative Assistant role...

  • Administrative Assistant

    2 weeks ago

    Winnipeg, MB RC B, Canada Restauant Full time $36,000 - $40,000 per year

    Smitty's is one of Canada's largest all-day family restaurant chains, operating from coast to coast. Almost all our restaurants are fully licensed, and a majority have separate lounges to accommodate teams, sports fans, and the happy hour crowd.We are currently looking for an experienced Administrative Assistant to join our team.Administrative Assistant -...

  • Office Administrative Assistant

    1 week ago

    Winnipeg, MB RR T, Canada Agam Container and Dray Services Ltd. Full time $40,000 - $72,000 per year

    Job OverviewWe are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our office by providing administrative support and excellent customer service. This role requires strong organizational skills, proficiency in office software, and the ability to manage...

  • Administrative Assistant

    3 days ago

    Winnipeg, MB, Canada RIVERVIEW HEALTH CENTRE Full time

    Requisition ID: 389778 Position Number: Posting End Date: October 13, 2025 City: Winnipeg Employer: Riverview Health Centre Site: Riverview Health Centre Department / Unit: Office of the Chief Executive Officer Job Stream: Non-Clinical Union: Non Union Anticipated Start Date - End Date: ASAP - Indefinite Reason for Term: Other Leave FTE: 0.54 Anticipated...

  • Jr. Administrative Assistant

    1 week ago

    Winnipeg, MB, Canada Chief Peguis Investment Corporation Full time

    Position Summary The Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties. Responsibilities include minute-taking, scheduling boardroom meetings, and invoicing (accounts payable/receivable). The Administrative Assistant is also accountable for assistance in accounting with...

  • Office Assistant

    2 days ago

    Winnipeg, MB RR V, Canada PowerRich Corporation Full time $38,000 per year

    Overview Powerrich Fertilizer is seeking a detail-oriented and organized Office Assistant to join our dynamic team. This role is vital in ensuring smooth daily operations within our office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office management tools....

  • Service Administrator

    1 week ago

    Winnipeg, MB RR J, Canada The J. Hansen HVAC Group Inc. Full time $45,000 - $65,000 per year

    With over seven decades of experience, The J Hansen and HVAC Group delivers top-quality solutions to meet your HVAC service requirements. Our team of professionals is dedicated to providing the best natural gas/propane services, commercial refrigeration solutions, electrical services and controls, Medigas piping, 'A' ticket gas fitters, water treatment, and...

  • Administrative Assistant

    7 days ago

    Brandon, MB RA B, Canada Behlen IndustriesWestman Steel Full time $45,000 - $65,000 per year

    As Canada's largest manufacturer of steel building systems, BEHLEN values our people and our community as much as our clients value our work. Behlen Industries LP manufactures steel building systems used in recreational, commercial, and industrial markets. Behlen is a proud member of WGI Westman Group Inc. – A dynamic, entrepreneurial group dedicated to...

  • Accounts Payable Administrator

    1 week ago

    Winnipeg, MB RR T, Canada db-0449-496c-a868-9e3609ce3953 Full time $37,440 - $37,920 per year

    Accounts Payable Administrator – Part TimeAt West End Radiators, we've been recognized as leaders in the industrial radiator business from Northern Ontario to the West Coast, and the Northern United States for over 45 years. We pride ourselves on delivering exceptional service with unparalleled turnaround times. Our values – Integrity, Quality Service,...

  • Project Coordinator/Administrator

    1 week ago

    Winnipeg, MB RR E, Canada AspenGrove Developments Full time $60,000 - $80,000 per year

    OverviewWe are seeking a detail-oriented and organized Project Coordinator/Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting project management efforts within the construction industry.DutiesAdmin & SetupSet up company email, phone system, shared drive. ○ Create and maintain contact list of trades,...