Accounts Payable Administrator

22 hours ago

Vaughan ON LK R, Canada OZZ Group Full time
About the Company
OZZ has been the premier leader of Green Energy Services, combined with a complete range of electrical proficiencies facilitating innovative solutions for any electrical need for over 30 years. At OZZ we specialize in large-scale projects, high profile design-build work, retrofit applications, and clean energy solutions. Providing full service in the residential, industrial, commercial, and institutional (ICI) spaces on a national scale.
Position Summary

The Accounts Payable (A/P) Representative is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Representative will also ensure the timely and accurate processing of supplier invoices, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support to facilitate daily bank reconciliations.

Job Description
Role and Responsibilities
  • Review invoices against purchase orders to ensure there are no overbillings.
  • Investigate and resolve any discrepancies between invoice and purchase order.
  • Notify supplier/project manager/purchasing of any discrepancies.
  • Ensure all invoices are processed within standard turnaround times.
  • Complete month end statement reconciliations and following up on any outstanding matters.
  • Tracking of all invoices on hold.
  • Process payment discounts where available.
  • Follow up and resolve outstanding invoices, credit notes.
  • Retrieve invoices as required.
  • Maintain accounts payable files in accordance with department standards.

  • Prepare supplier payments as needed.

  • All other duties as assigned.

skills and qualifications

  • Bachelor's degree in Accounting, Finance, or Business Administration and three (3) years of experience, or an equivalent combination of education and experience.

  • Three (3) years direct experience in an A/P capacity.

  • Strong knowledge of payment regulations and fair credit practices.

  • High level of organization skills (High volume environment).
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions.
  • Experience in gathering data, compiling the proper information.
  • Able to perform moderate to complex account reconciliations.
  • Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts.
  • Basic knowledge of accounting systems, budgets, and internal controls.
  • Advanced proficiency with Jonas accounting software (Preferred) and spreadsheet programs and applications.
Key Competencies
  • Effective attention to detail and a high degree of accuracy.
  • Strong work ethic and positive team attitude.
  • Sound analytical thinking, planning, prioritization, and execution skills.
  • Excellent teamwork and team building skills.
  • Able to effectively communicate both verbally and in writing.
  • Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
  • Strong problem identification and problem resolution skills.
  • High level of proficiency with Microsoft Office productivity suite.

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