Office Administrator

2 weeks ago

Mississauga ON LT E, Canada Overseas Haven Immigration Full time $44,000 per year

Overview

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a vital role in managing daily office operations, supporting team members, and ensuring smooth administrative workflows. This position offers an opportunity to contribute to a dynamic work environment where strong communication and organizational skills are essential. Prior experience of around 1-2 years in office management, Immigration industry is preferred, along with proficiency in MS office and multi-line phone systems. The Office Administrator will oversee front desk duties, vendor management, and team coordination, fostering an efficient and professional workplace.

Responsibilities

  • Manage front desk operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette
  • Oversee clerical tasks such as filing, data entry, and maintaining organized records
  • Support human resources functions including onboarding, training & development, and employee record keeping
  • Assist with vendor management, including invoice processing and supplier communication
  • Supervise team members and coordinate administrative activities to ensure operational efficiency
  • Manage office supplies inventory and place orders as needed
  • Support budgeting activities by tracking expenses and preparing reports
  • Ensure compliance with company policies and procedures across all administrative functions

Skills

  • Proven supervising experience and team management skills
  • Excellent communication skills with professional phone etiquette
  • Exceptional organizational skills with attention to detail in filing, record keeping, and scheduling
  • Experience with front desk operations and multi-line phone systems
  • Background in office experience, clerical tasks, or administrative support roles
  • Ability to handle human resources responsibilities including training & development
  • Capable of managing multiple priorities efficiently in a fast-paced environment
  • Strong interpersonal skills to foster teamwork and positive workplace relationships
  • Knowledge of budgeting processes and expense tracking techniques

This role is integral to maintaining an organized, efficient office environment while supporting the overall success of our organization.

Job Type: Full-time

Pay: $20.00-$22.00 per hour

Expected hours: 30 – 40 per week

Work Location: In person

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