Digital Procurement Specialist

tory Behind the Need

• The Procurement team is expanding its Procure-to-Pay (P2P) platform. This role will focus on tactical vendor onboarding, project execution, and supplier outreach to ensure smooth adoption of digital procurement tools.

The successful candidate will:

• Play a key role in modernizing procurement processes through digital enablement.

• Gain exposure to enterprise-level procurement transformation projects.

• Work in a collaborative, agile environment with opportunities for career growth and long-term extension.

Job Description:

Responsibilities:

• Liaise with multiple stakeholders (Business, Category Managers, Finance, Suppliers) to obtain data required to determine how to most effectively transition spend into automated procurement tools.

• Identify users that will require transition into digital procurement platforms as a result of enablement and partner with supporting teams (IT, related functions) to identify dependencies and action appropriately.

• Execute enablement and transaction setup activities (such as catalog development) to facilitate successful transition of supplier spend into procurement tools (e.g., Ivalua).

o Supplier Record Readiness: Ensure supplier records are accurate and complete for issuing requisitions, purchase orders, and processing invoices/payments.

o Contract Readiness: Validate that contracts are referenced correctly and aligned with business requirements.

o Buying Channels and Invoice Channels: Align buying channels and invoice processes with procurement strategy, ensuring compliance and efficiency.

o Change Management: Drive internal and external change management activities to support supplier enablement and adoption of digital tools.

• Develop processes, tools, and systems to maintain catalog databases and keep them up-to-date.

• Create catalog best practices and develop tools/templates to streamline and standardize digital procurement practices from a strategic sourcing perspective.

• Identify opportunities for catalog deployment with internal stakeholders and vendor community.

• Develop electronic catalogs (eCatalogs) to enable local-level ordering and centralized visibility where required.

• Ensure eCatalogs are integrated into procure-to-pay processes and systems (e.g., Ivalua).

• Update, maintain, and track all articles in the relevant eCatalog system(s).

• Conduct analysis and report on procurement-related metrics (e.g., compliance, terms).

• Leverage existing tools to make recommendations on effective approaches to transition existing suppliers into digital procurement platforms.

• Review and validate supplier contracts for completeness, accuracy, and compliance with procurement policies.

o Determine how each contract fits into existing procure-to-pay buying channels (e.g., catalog-based, non-catalog, punchout).

o Assess contract structure and terms to identify the most efficient way to enable purchasing within Ivalua.

o Define purchase order setup requirements based on contract details, including:

o Spend allocation and limits.

o PO and line-item structure for catalog or non-catalog orders.

• Perform any additional tasks or responsibilities as assigned by the manager/ project lead

Candidate Requirements/Must Have Skills:

1. 5 years of relevant experience with procurement technologies (preferably Ivalua).

2. Proficiency in Microsoft Office applications.

Soft Skills

• Strong communication skills and ability to engage with various levels within the organization.

• Ability to work independently with minimal direction and be self-driven.

Nice-To-Have Skills:

1. Applicable certifications (Ivalua or similar procurement platforms) considered a plus.

2. Advanced MS Excel expertise (pivot tables, v-lookups, macros) considered an asset.

3. Applicable industry experience (Procurement, Retail) considered a strong asset.

Education:

• Undergraduate Degree